HOA Board Meeting
March 13th , 2024
6:32pm: CALL TO ORDER – Mr. Vladimir Valdez President
Also present: Lydia Cortez, Treasurer. Ashley Regnier, Director
A quorum was present.
--The board president conveyed the conversation involving the only remaining owner who has not paid HOA dues for 2023. The owner was informed it would be necessary to pay 2023 and 2024 dues as well as associated late fees.
--The board treasurer reported progress on mailing annual assessment notices to each address in the community. No increase in assessment is anticipated.
--Violations for lot 1 and (condition of lawn) and lot 57 (presence of trailer) remain in effect. It was noted that two lots have trash cans stored in front on the property. These owners will be emailed.
--The community wide yard sale remains as scheduled. The necessary permits have been obtained from the county.
--Owners are reminded that “twice a week water restrictions” are in effect beginning March 10th , 2024. Contact Orangecountyfl.net for additional details.
--The streets were swept (except for Conway Landing Dr. north of Coddington because the sweepers can’t negotiate the dead end).
--There remains one vacancy on the HOA Board.
--No further discussion from anyone in attendance.
Date and time of the next meeting is April 16th 2024 at 6:30 PM.
Meting adjourned at 6:47 PM
March 13th , 2024
6:32pm: CALL TO ORDER – Mr. Vladimir Valdez President
Also present: Lydia Cortez, Treasurer. Ashley Regnier, Director
A quorum was present.
--The board president conveyed the conversation involving the only remaining owner who has not paid HOA dues for 2023. The owner was informed it would be necessary to pay 2023 and 2024 dues as well as associated late fees.
--The board treasurer reported progress on mailing annual assessment notices to each address in the community. No increase in assessment is anticipated.
--Violations for lot 1 and (condition of lawn) and lot 57 (presence of trailer) remain in effect. It was noted that two lots have trash cans stored in front on the property. These owners will be emailed.
--The community wide yard sale remains as scheduled. The necessary permits have been obtained from the county.
--Owners are reminded that “twice a week water restrictions” are in effect beginning March 10th , 2024. Contact Orangecountyfl.net for additional details.
--The streets were swept (except for Conway Landing Dr. north of Coddington because the sweepers can’t negotiate the dead end).
--There remains one vacancy on the HOA Board.
--No further discussion from anyone in attendance.
Date and time of the next meeting is April 16th 2024 at 6:30 PM.
Meting adjourned at 6:47 PM
HOA Board Meeting
February 20th , 2024
6:33pm: CALL TO ORDER – Mr. Kleier, Vice President
Also present: Vlad Valdez, President. Lydia Cortez, Treasurer. Ashley Regnier, Director
--The secretary composed a letter addressed to the remaining owner currently delinquent as related to HOA dues. The president mailed the letter in
accordance with procedure.
--The board treasurer reported intent to mail annual assessment notices to each address in the community.
--Violations for lot 1 (condition of lawn) remain in effect. Lot 59 fence issue was adequately addressed.
--The community wide yard sale was discussed with the recommendation that the necessary permit(s) be obtained.
--The long awaited Florida Department of State documents have been received, enabling appropriate access to the HOA account as needed.
--There remains one vacancy on the HOA Board.
--One new owner was in attendance and the duties of the HOA board was discussed with that owner.
Date and time of the next meeting is March 13 th 2024 at 6:30 PM.
Meeting adjourned at 7:00 PM
February 20th , 2024
6:33pm: CALL TO ORDER – Mr. Kleier, Vice President
Also present: Vlad Valdez, President. Lydia Cortez, Treasurer. Ashley Regnier, Director
--The secretary composed a letter addressed to the remaining owner currently delinquent as related to HOA dues. The president mailed the letter in
accordance with procedure.
--The board treasurer reported intent to mail annual assessment notices to each address in the community.
--Violations for lot 1 (condition of lawn) remain in effect. Lot 59 fence issue was adequately addressed.
--The community wide yard sale was discussed with the recommendation that the necessary permit(s) be obtained.
--The long awaited Florida Department of State documents have been received, enabling appropriate access to the HOA account as needed.
--There remains one vacancy on the HOA Board.
--One new owner was in attendance and the duties of the HOA board was discussed with that owner.
Date and time of the next meeting is March 13 th 2024 at 6:30 PM.
Meeting adjourned at 7:00 PM
HOA Board Meeting
January 17th , 2024
6:34pm: CALL TO ORDER – Mr. Kleier, Vice President
Also present: Vlad Valdez, President. Lydia Cortez, Treasurer. Ashley Regnier, Director
A quorum was present.
--The board members present unanimously voted to forward a “notice of delinquent dues” letter to one owner in the community.
--The board members present unanimously voted to issue violation notices to three lots in the community.
--It was noted that the Department of State has not yet forwarded the documents necessary to reflect the HOA personnel/titles changes on the sunbiz website.
--Christmas decorations (specifically, lights) for one lot remain visible, however those decorations were not illuminated after dark.
--Owners are reminded that “once a week water restrictions” are in effect until March 9th , 2024. Contact Orangecountyfl.net for additional details.
--There were no on-street parking complaints since November 2023.
--There remains one vacancy on the HOA Board.
--No further discussion from anyone in attendance.
Meting adjourned at 7:03 PM
Date and time of the next meeting to be announced.
January 17th , 2024
6:34pm: CALL TO ORDER – Mr. Kleier, Vice President
Also present: Vlad Valdez, President. Lydia Cortez, Treasurer. Ashley Regnier, Director
A quorum was present.
--The board members present unanimously voted to forward a “notice of delinquent dues” letter to one owner in the community.
--The board members present unanimously voted to issue violation notices to three lots in the community.
--It was noted that the Department of State has not yet forwarded the documents necessary to reflect the HOA personnel/titles changes on the sunbiz website.
--Christmas decorations (specifically, lights) for one lot remain visible, however those decorations were not illuminated after dark.
--Owners are reminded that “once a week water restrictions” are in effect until March 9th , 2024. Contact Orangecountyfl.net for additional details.
--There were no on-street parking complaints since November 2023.
--There remains one vacancy on the HOA Board.
--No further discussion from anyone in attendance.
Meting adjourned at 7:03 PM
Date and time of the next meeting to be announced.
HOA Board Meeting
November 15, 2023
6:00pm: CALL TO ORDER – Mr. Kleier, Vice President
Also present: Vlad Valdez, President. Lydia Cortez, Treasurer. Ashley Regnier, Director
The meeting was called to order at 6:03 pm
OPEN FLOOR FOR QUESTIONS/DISCUSSION
TOPICS REVIEWED:
⦁ CLHOA account authorized signer(s)
⦁ Mr. Valdez and Ms Cortez will contact the bank to amend the names of those authorized to make payments to HOA creditors, i.e., Duke Energy, Insurance, accountant, etc.
⦁ Information regarding the recently appointed board members ha been sent to the Florida Department of State. One vacancy remains
⦁ Violations:
⦁ Several lots continue to need attention from an aesthetic standpoint
⦁ Lot 20 remains in violation
⦁ Lot 1 remains in violation in addition to no information forwarded on the current residents.
⦁ Lot 37 remains in violation in addition to no information forwarded on the current residents.
Weather and time permitting, the entrance will be decorated for Christmas on Sunday November 19th.
MOTION TO ADJOURN MEETING WAS MADE AND SECONDED AT 6:13 PM
There will be no HOA meeting scheduled for December. Notification of the next meeting in January 2024 will be provided in accordance with CLHOA Rules and State Law.
2023 Annual Homeowners' Meeting
October 25th, 2023
The annual meeting of the Conway Landings Homeowners Association was called to order at 6:37pm by Vice President Mr. Kleier. The meeting was held at the dead end of Conway Landings.
Mr. Kleier determined that a quorum was present. A total of 28 homeowners were present or represented, including 10 proxies. Attendance or representation by a minimum of 18 homeowners (30%) is required by Florida Statutes.
The current board members expressed gratitude for the members who are leaving and this was also echoed by the homeowners present at the meeting
Motion to adjourn meeting.
The annual meeting of the Conway Landings Homeowners Association was adjourned at 7:10pm and seconded.
The next monthly meeting will be November 15th at 6:00pm in the Conway Landings culdesac.
October 25th, 2023
The annual meeting of the Conway Landings Homeowners Association was called to order at 6:37pm by Vice President Mr. Kleier. The meeting was held at the dead end of Conway Landings.
Mr. Kleier determined that a quorum was present. A total of 28 homeowners were present or represented, including 10 proxies. Attendance or representation by a minimum of 18 homeowners (30%) is required by Florida Statutes.
- Year in Review
- Neighborhood Garage Sale
- Gary began the meeting by recalling the neighborhood yard sale in June and asking for feedback on that event. Overall the neighbors thought the event was successful but agrees that more notice is needed for similar events in the future.
- One neighbor asked how the homeowners were notified of the yard sale. Mr. Garms, treasurer, replied that the information was in the meeting minutes, in the community newsletter, and was posted on Facebook.
- National Night Out
- Mr. Kleier introduced and explained the National Night Out community building event which has been held in the past around October. He stated that while the board did not participate this year, we are not opposed to participating in the future.
- Halloween
- Mr. Kleier stated that the HOA does not have specific plans regarding Halloween at the moment.
- Christmas
- Mr. Kleier stated that the board will be decorating the front entrance as usual and asked neighbors to email the board if they have any suggestions regarding Christmas events.
- Financial Report
- Mr. Garms, treasurer, read the financial statement for the year.
- Overall, spending has gone down this year. The biggest expenses are common area landscaping expenses and the accounting costs for the monthly financials.
- Mr. Garms stated that there are two Lots in the neighborhood who have yet to pay their dues. The board has sent numerous notices to the homes about the dues and they are considered extremely delinquent. Given the situation the HOA is preparing to have the board attorney assist with the situation.
- Topics to Review
- Outstanding violations
- This year the board issued 11 formal violations in the form of violation notices sent in the mail to owners. The notices detailed what the violations are and a 30 days time frame to correct them.
- Mr. Kleier mentioned Lot 1 and stated that the board has contacted the code enforcer regarding the trash on the curb and the street. *Note that the situation has been corrected since the meeting.*
- He also stated that he feels the board should be responsible for contacting the county to notify homeowners about violations.
- Homeowners ask about Lot 1 and if there is a current resident there. The board states a new temporary resident will be moving in on the 1st.
- A neighbor asked about the fence at Lot 59 and the unpainted portion of the fence. The board stated that it’s due to a tree that fell on the fence and the unpainted section is because of the section of the fence that had to be replaced. The board also praised the speedy fix of the fence by the Lot 59 homeowner. The owner of Lot 59 replied that he was told not to paint for the fence for 3 months since it has been pressure treated.
- Outstanding violations
- Open Floor
- A neighbor asked about the 11 violations and if they were related to lawns. Mr. Kleier stated that most of the violations were related to lawns and most have either been taken care of or the homeowners are in communication with the board about the process of correcting the violation. Out of 11 violations, 3 are still in the process of being corrected.
- A neighbor suggested sending out an email to all the homeowners regarding open positions on the board post election so that there can still be 5 members on the board.
- A neighbor asks to hear a summary of each position and what the role requires. Mr. Garms gives a summary of his duty as treasurer, the duty of board director, and the general duty of the secretary as those are the 3 positions in which there will be openings.
- Mr. Kleier stated that in his time living in the neighborhood and being on the board that he’s noticed the neighborhood lawns may not look quite as nice but the neighborhood camaraderie has greatly improved. This sentiment was echoed by homeowners at the meeting.
- Election
- Mr. Kleier stated that 3 board members will not be returning and elections are being opened up to find new members. He stated that if we do not have sufficient people elected then we will continue to ask for someone to fill the positions.
- Nominee - Lydia Cortez - Lot 18
- A vote was cast to add Ms. Cortez to the board and she was inducted unanimously. We welcome her to the board!
- The board states that anyone wishing to join after the meeting can still join by contacting the board via email.
- Nominee - Ashley Regnier - Lot 27
- A vote was cast to add Ms. Regnier to board and she was inducted unanimously. We welcome her to the board!
- There are currently 4 members on the board which will be enough for a quorum. The board would like to have 5 members in order for there to be an odd number of members for voting.
The current board members expressed gratitude for the members who are leaving and this was also echoed by the homeowners present at the meeting
Motion to adjourn meeting.
The annual meeting of the Conway Landings Homeowners Association was adjourned at 7:10pm and seconded.
The next monthly meeting will be November 15th at 6:00pm in the Conway Landings culdesac.
HOA Board Meeting
August 15, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
The meeting of the CLHOA was called order at 6:01 pm by Mr. Kleier and seconded by Mr. Valdez.
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Three board members will not be seeking reelection.The board will include information about elections for new members in the letters for the upcoming annual meeting. The board will also send out an email to give notice of the upcoming elections ahead of the letters to give homeowners time to consider if they would like to be part of the board.
Lot 18 landscaping request - The homeowner of lot 18 came to the meeting to show us her landscaping plans. The board unanimously approved the request.
Street sweeping - Mr. Kleier has called 311 to request street sweeping for the neighborhood and asks that we avoid street parking over the next few days. Tracking number for the 311 request: 2778579
COMPLAINTS
Lot 2 - Excess diseased/dead area - the board noted that the lawn has not improved since the last meeting, which the homeowner attended, and will therefore send a second violation notice in the mail noting the areas of concern and need for improvement.
Lot 20 - Excess diseased/dead area - the board noted that the lawn has not improved since the first violation letter was mailed and will therefore send a second violation notice in the mail noting the areas of concern and need for improvement.
Lot 34 - has resodded part of their lawn since the first violation letter and plans to resod the remainder of the lawn.
Lot 37 - Lawn - the board noted that the lawn has not yet improved since the first violation letter was mailed and will therefore send a second violation notice in the mail noting the areas of concern and need for improvement, eg. resodding the entire yard.
Lot 36 - Overgrown backyard grass - grass has been mowed and will be checked by the county on 9/13.
Lot 17 - has resodded their lawn after an initial violation notice. The board noted that they currently have overgrown grass. Mr. Garms also noted that it is likely because they resodded recently and the grass needs time to take root before mowing is recommended. The board will send them an email to remind them to mow.
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
The meeting was adjourned at 6:36pm.
Next meeting will be at the annual meeting on October 25 at 6:00 pm.
August 15, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
The meeting of the CLHOA was called order at 6:01 pm by Mr. Kleier and seconded by Mr. Valdez.
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Three board members will not be seeking reelection.The board will include information about elections for new members in the letters for the upcoming annual meeting. The board will also send out an email to give notice of the upcoming elections ahead of the letters to give homeowners time to consider if they would like to be part of the board.
Lot 18 landscaping request - The homeowner of lot 18 came to the meeting to show us her landscaping plans. The board unanimously approved the request.
Street sweeping - Mr. Kleier has called 311 to request street sweeping for the neighborhood and asks that we avoid street parking over the next few days. Tracking number for the 311 request: 2778579
COMPLAINTS
Lot 2 - Excess diseased/dead area - the board noted that the lawn has not improved since the last meeting, which the homeowner attended, and will therefore send a second violation notice in the mail noting the areas of concern and need for improvement.
Lot 20 - Excess diseased/dead area - the board noted that the lawn has not improved since the first violation letter was mailed and will therefore send a second violation notice in the mail noting the areas of concern and need for improvement.
Lot 34 - has resodded part of their lawn since the first violation letter and plans to resod the remainder of the lawn.
Lot 37 - Lawn - the board noted that the lawn has not yet improved since the first violation letter was mailed and will therefore send a second violation notice in the mail noting the areas of concern and need for improvement, eg. resodding the entire yard.
Lot 36 - Overgrown backyard grass - grass has been mowed and will be checked by the county on 9/13.
Lot 17 - has resodded their lawn after an initial violation notice. The board noted that they currently have overgrown grass. Mr. Garms also noted that it is likely because they resodded recently and the grass needs time to take root before mowing is recommended. The board will send them an email to remind them to mow.
TOPICS TO REVIEW:
- Annual Assessment/Dues Letters - updates - 4 houses have not paid after receiving a third and final notice. The board will have one final courtesy contact for the homeowners notifying them of imminent legal action due to the unpaid dues.
- Annual Meeting - Originally scheduled for October 17th - the date has been changed to October 25th to give homeowners ample notice of the meeting. Letters will be mailed out this week.
- Second notices will be mailed out to the following lots who have already received initial violations for their lawns but have yet to address the concerns: Lot 2, lot 20, lot 37, lot 7, lot 59.
CALL TO ADJOURN MEETING
The meeting was adjourned at 6:36pm.
Next meeting will be at the annual meeting on October 25 at 6:00 pm.
HOA Board Meeting
August 15, 2023
6:45pm: CALL TO ORDER – Mr. Valdez, President
The meeting was called to order at 6:46 pm
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Two owners who had previously received violation notices pertaining to lawn maintenance were present and updated the board on their progress. One of those owners was asked to present a rough draft to the board of the landscaping she hopes to complete in the very near future.
COMPLAINTS
Violations letters - A motion was made and seconded to keep seven of the eight lots in “violation” status.
Lot 40 - The concerns from the violation have been fixed. A motion was made and seconded to lift the violation issued to lot 40.
Lot 20- A motion was made and seconded to forward a violation notice to lot 20 for excessive weeds in the front yard and shrubbery. The violation letter will be mailed the week of August 20th.
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
The meeting was adjourned and seconded at 7:10 pm. The next meeting will be September 12th at 6:00pm at the dead end of Conway Landings Drive.
August 15, 2023
6:45pm: CALL TO ORDER – Mr. Valdez, President
The meeting was called to order at 6:46 pm
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Two owners who had previously received violation notices pertaining to lawn maintenance were present and updated the board on their progress. One of those owners was asked to present a rough draft to the board of the landscaping she hopes to complete in the very near future.
COMPLAINTS
Violations letters - A motion was made and seconded to keep seven of the eight lots in “violation” status.
Lot 40 - The concerns from the violation have been fixed. A motion was made and seconded to lift the violation issued to lot 40.
Lot 20- A motion was made and seconded to forward a violation notice to lot 20 for excessive weeds in the front yard and shrubbery. The violation letter will be mailed the week of August 20th.
TOPICS TO REVIEW:
- Annual Assessment/Dues Letters - updates
- 5 Lots have not paid the annual dues which were due in April. A third notice will be mailed to those lots the week of August 20th.
- Annual Meeting
- The next ANNUAL HOA meeting is scheduled for October 17th 2023 at 6:00 PM at the dead end of Conway Landing Dr. Letters, to include proxy forms, will be sent to all addresses in the community no later than Sept. 12th 2023.
- Inclement weather prevented further discussion.
CALL TO ADJOURN MEETING
The meeting was adjourned and seconded at 7:10 pm. The next meeting will be September 12th at 6:00pm at the dead end of Conway Landings Drive.
HOA Board Meeting
July 18, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
The meeting was called to order at 6:01 pm
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
COMPLAINTS
Lot 37 - excessive growth of grass and weeds. The HOA will take pictures of the lawn and contact the county.
TOPICS TO REVIEW:
Meeting adjourned at 6:12pm
The next meeting will be August 15th at 6:00pm in the Conway landings culdesac.
*Update: Time changed to 6:45pm for the next meeting*
July 18, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
The meeting was called to order at 6:01 pm
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
COMPLAINTS
Lot 37 - excessive growth of grass and weeds. The HOA will take pictures of the lawn and contact the county.
TOPICS TO REVIEW:
- Annual Assessment/Dues Letters - updates
- 5 lots haven’t paid as of this meeting.
- Assessments 3rd notice
- Letters will be mailed out mid August
- Violations letters
- Letters will be mailed out next week.
Meeting adjourned at 6:12pm
The next meeting will be August 15th at 6:00pm in the Conway landings culdesac.
*Update: Time changed to 6:45pm for the next meeting*
HOA Board Meeting
June 17, 2023
6:00pm: CALL TO ORDER –Mr. Kleier, Vice President
The meeting was called to order at 5:58 pm
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
COMPLAINTS
TOPICS TO REVIEW:
The next meeting will be July 11th at 6pm in the Conway Landings culdesac
June 17, 2023
6:00pm: CALL TO ORDER –Mr. Kleier, Vice President
The meeting was called to order at 5:58 pm
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
COMPLAINTS
TOPICS TO REVIEW:
- Garage sale review
- Overall it was a success as the neighborhood was pretty lively. In the future it would be a good idea to create a flier that can be posted and handed out to people. The feedback from people who attended the garage sale was that it should start at 8am instead of 9am.
- Annual Assessment/Dues Letters - updates
- Mr. Garms provided an update about the annual dues. As of this meeting there are 7 unpaid and 3 partial payments including one lot that will complete payment at the closing for the house.
- Assessments 2nd notice
- The board will send out letters to be due by July 15th.
- Violations letters
- The HOA would like to mail out letters for various violations noticed in the neighborhood. Letters will be mailed out before the end of the month.
The next meeting will be July 11th at 6pm in the Conway Landings culdesac
HOA Board Meeting
May 17, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
The meeting was called to order at 6:00 pm
WELCOME
This meeting of the CLHOA was called to order at 6:02pm.
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Garage sale - The board would like to have a neighborhood garage sale on the Saturday of Memorial Day weekend or the next weekend. Board will discuss choosing a date. Minutes will be updated with change and email will be sent out with the correct date. *Post meeting update: The Garage Sale will be on Saturday, June 10th.*
COMPLAINTS/CONCERNS
A board member received a concern regarding kids hopping the fence at the end of the Conway Landings culdesac. The board will send an email about the concern to ask the neighbors to be more vigilant with how their kids are playing given the current climate to ensure the safety of everyone who lives here.
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Meeting adjourned at 6:12pm
The next meeting will be: Tuesday, June 13th at 6:00pm in the Clarksdale culdesac.
May 17, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
The meeting was called to order at 6:00 pm
WELCOME
This meeting of the CLHOA was called to order at 6:02pm.
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Garage sale - The board would like to have a neighborhood garage sale on the Saturday of Memorial Day weekend or the next weekend. Board will discuss choosing a date. Minutes will be updated with change and email will be sent out with the correct date. *Post meeting update: The Garage Sale will be on Saturday, June 10th.*
COMPLAINTS/CONCERNS
A board member received a concern regarding kids hopping the fence at the end of the Conway Landings culdesac. The board will send an email about the concern to ask the neighbors to be more vigilant with how their kids are playing given the current climate to ensure the safety of everyone who lives here.
TOPICS TO REVIEW:
- Annual Assessment/Dues Letters - updates!
- 43 paid in full, 7 paid half, 9 unpaid.
- Lot 30 fence and paint
- Approved by board
CALL TO ADJOURN MEETING
Meeting adjourned at 6:12pm
The next meeting will be: Tuesday, June 13th at 6:00pm in the Clarksdale culdesac.
HOA Board Meeting
April 19, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
The meeting was called to order at 6:00 pm
WELCOME
COMPLAINTS
OPEN FLOOR FOR QUESTIONS/DISCUSSION
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Call to adjourn meeting - adjourned at 6:30pm
The next meeting will be May 17th at 6:00pm in the Coddington cul-de-sac
April 19, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
The meeting was called to order at 6:00 pm
WELCOME
COMPLAINTS
- Lot 1 rear fence
- The rear fence in lot 1 is falling down. The board will email lot 1 about the issue.
OPEN FLOOR FOR QUESTIONS/DISCUSSION
- There have been two letters returned to the P.O. box that have been undeliverable. The board will check and update addresses and names.
- As there have been new neighbors moving in, the board would like to draft up a welcome letter for them that includes a copy of
- The P.O. box had been paid.
- The board will be sending out more watering reminders for houses.
- There hasn’t been a community event since the barbeque so board member Mr. Garms suggests a community garage sale day for summer. We will be planning the event more at the next event.
TOPICS TO REVIEW:
- Annual Assessment/Dues Letters - updates!
- 40% of homeowners have paid their annual dues so far. 6 have paid via paypal.
- Lot 24 pavers
- The board approved after reviewing the bylaws.
- Lot 12 Shed
- The board approved after reviewing the bylaws.
- Parking sign update
- After reviewing the responses there have a total of 6 responses with 4 in favor, 1 on the fence, and 1 against. Given that we need 40 responses in favor, the board voted to table it until the next annual meeting. Homeowner Justin suggests “please park courteously” signs in the neighborhood as a way to avoid potential negative consequences associated with erecting “No Parking” signs. The board agrees that this would be an idea we could try for a few months as we monitor the parking situation throughout the neighborhood.
CALL TO ADJOURN MEETING
Call to adjourn meeting - adjourned at 6:30pm
The next meeting will be May 17th at 6:00pm in the Coddington cul-de-sac
HOA Board Meeting
March 15, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
COMPLAINTS
*Board plans to send out emails to lots with room for improvement and also noting nice lawns that are well maintained.
*Parking in Simmons cul-de-sac continues to be problematic.
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Meeting adjourned at 6:20pm
Next meeting at April 19th at 6:00pm Clarksdale cul-de-sac
March 15, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
COMPLAINTS
*Board plans to send out emails to lots with room for improvement and also noting nice lawns that are well maintained.
*Parking in Simmons cul-de-sac continues to be problematic.
TOPICS TO REVIEW:
- Parking sign letters: Updates
- 3 people responded. Will send out a reminder email for people to give their thoughts about the parking situation at the entrance to the neighborhood.
- Annual Assessment/Dues Letters
- Dues costs will be the same. Letters will be mailed out at the end of March with payment Due in May.
- Daylight Savings - Water twice a week now
- Information to be included in the next newsletter.
CALL TO ADJOURN MEETING
Meeting adjourned at 6:20pm
Next meeting at April 19th at 6:00pm Clarksdale cul-de-sac
HOA Board Meeting
February 15, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
The meeting was called to order at 6:05pm by Mr. Valdez, HOA president.
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
*lot 37 no longer had the company vehicle in the driveway.
*The board would like to send letters to homeowners. One letter to notify the owner of necessary improvements to lawns and a different letter to highlight lawns that are well maintained.
COMPLAINTS
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Next meeting March 15 at 6:00pm in the Conway Landings Cul De Sac.
February 15, 2023
6:00pm: CALL TO ORDER – Mr. Valdez, President
The meeting was called to order at 6:05pm by Mr. Valdez, HOA president.
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
*lot 37 no longer had the company vehicle in the driveway.
*The board would like to send letters to homeowners. One letter to notify the owner of necessary improvements to lawns and a different letter to highlight lawns that are well maintained.
COMPLAINTS
TOPICS TO REVIEW:
- Lot 12 - Concrete paving
- The board will review the HOA rules to verify how wide a driveway can be without encroaching on the neighbors yard. We will ask the homeowner for the dimensions of the current driveway to make sure it is within the rules. The board will also look at other driveways in the neighborhood to see if similar requests have been approved by previous boards.
- Parking sign letters will be mailed out this week.
CALL TO ADJOURN MEETING
Next meeting March 15 at 6:00pm in the Conway Landings Cul De Sac.
HOA Board Meeting
January 17, 2023
6:08pm: CALL TO ORDER – Mr. Kleier, Vice President
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
COMPLAINTS
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
The meeting was adjourned at 6:42pm.
The next meeting will take place February 15th at 6:00 pm in the Clarksdale culdesac.
January 17, 2023
6:08pm: CALL TO ORDER – Mr. Kleier, Vice President
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
- The board will send out a notice to remind homeowners about edging the lawn every time it is mowed.
- Lot 59 - home is currently for sale but has not been maintained well. The board would like to contact the owners who are selling the house to seek improvements that meet the HOA bylaws.
- Board member Ms. Garms asked about using decorative fake stone for the garage area of the house. The board stated that they would check the bylaws to see if it’s allowed.
COMPLAINTS
- Lot 36 tree border - owner has removed the rebar that was unsafe, cleaned the area around the tree, and added a new border around the tree.
TOPICS TO REVIEW:
- Newsletter for January/February
- Holidays include: New Year, Valentine’s Day, Presidents Day. The newsletter will include a lawn maintenance reminder.
- Lot 37 - Company Car - The board will speak with the current resident to ask if the signs on the door can be removed or covered while parked in the neighborhood.
- Parking sign letters - The letters asking residents about adding a no parking sign in the neighborhood will be sent out at the beginning of February. Homeowners will be asked to respond to the letter within 45 days with their feedback.
CALL TO ADJOURN MEETING
The meeting was adjourned at 6:42pm.
The next meeting will take place February 15th at 6:00 pm in the Clarksdale culdesac.
HOA Board Meeting
November 9, 2022
6:00pm: CALL TO ORDER – Mr. Valdez, President
Called to order at 6:10pm
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
COMPLAINTS
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Adjourned at 6:18pm
November 9, 2022
6:00pm: CALL TO ORDER – Mr. Valdez, President
Called to order at 6:10pm
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
- New neighbor (5148) the board will get contact info for the residents.
- There’s currently a house for sale in the neighborhood.
- The board wants to include a reminder about picking up trash in the December newsletter.
COMPLAINTS
- Lot 1 - weeds in the grass and excessive growth of plants in parts of the front yard.
TOPICS TO REVIEW:
- Upcoming holidays - The CLHOA will decorate the front with decorations.
- Holiday committee - if any neighbors would like to form a holiday committee to set up a community event for the Neighborhood parking - The board will begin to mail out letters asking homeowners their opinion on “no parking” signs being added to the neighborhood.
CALL TO ADJOURN MEETING
Adjourned at 6:18pm
2022 Annual Homeowner’s Meeting
October 17th, 2022
The annual meeting of the Conway Landings Homeowners’ Association was held outdoors at the Conway Landings Cul De Sac.
The meeting was called to order at 7:14pm by Vladimir Valdez, President of the Board.
Mr. Valdez determined that a quorum was present. A total of 13 homeowners were present or represented, including 6 proxies. Attendance or representation by a minimum of 18 homeowners (30%) is required by Florida Statutes.
With no further business to discuss the meeting was adjourned by Mr. Valdez at 7:50pm and seconded.
*Post meeting updates: Lot 37 has stated that they are working on improving the lawn. Lot 26 has stated they are working on removing the boards from the windows. Lot 11 has removed the Bobcat vehicle from the driveway.
October 17th, 2022
The annual meeting of the Conway Landings Homeowners’ Association was held outdoors at the Conway Landings Cul De Sac.
The meeting was called to order at 7:14pm by Vladimir Valdez, President of the Board.
Mr. Valdez determined that a quorum was present. A total of 13 homeowners were present or represented, including 6 proxies. Attendance or representation by a minimum of 18 homeowners (30%) is required by Florida Statutes.
- Year in Review
- BBQ/Block Party good turnout and homeowners have stated they would like the board to host another neighborhood event when the weather is pleasant.
- Board member Mr. Kleier refreshed the Conway landings entrance sign with a fresh coat of paint this year and did some landscaping at the entrance as well.
- Board member Mr. Garms created the Conway Landings Brief, a newsletter for the neighborhood to keep us all updated on events.
- Financial Report
- Mr. Garms will read the financial statement for the 9 months of activity so far noting that most of the financial activity for the CLHOA happens in the first half of the year. Copies were available for all in attendance and will be posted at the bulletin board in the front.
- Mr. Kleier notes we saved $637 by closing the CLHOA storage unit and the materials in there are now being stored by a homeowner.
- Mr. Garms shares that all homeowners have paid their dues for this year. At this time the board is not planning on adjusting the annual dues.
- A homeowner asked about the cost of the landscaping and stated he did not like the state of the landscaping. The board stated that they took the best bid they were offered for the lawn maintenance.
- Topics to Review
- Grass/Debris pickup/Hurricane Ian
- Mr. Valdez stated that according to 311 the preference is that the grass and debris be tied up so it can be picked up. Mr. Kleier also stated that according to 311, several crews have been contracted to pick up debris but have not all been deployed. The board advises homeowners that want branches to be picked up quickly to tie it up.
- Street Parking
- Mr. Kleier states that the board has been encouraging driveway parking throughout the year to reduce the number of vehicles in the street, a concern shared by many homeowners and the board. Originally, the board looked into putting up No Parking signs but were told 40 responses from homeowners were required to proceed with next steps. Owners present at the meeting stated they would be willing to respond if letters were sent out regarding the issue.
- Grass/Debris pickup/Hurricane Ian
- Open Floor
- A homeowner asked about parking in front of mailboxes. Board states that it would be an appropriate situation to call 311.
- A homeowner asked about a house with holiday light clips. Board states they have reviewed the rules and there are no rules forbidding holiday light clips on houses.
- A homeowner asked about the construction vehicle in the driveway of a house for several months. Board states that we have spoken with the homeowner about it and that the issue began in August. The board stated that they communicated with the homeowner regarding the vehicle and were told it would not be at the home for long and that it was not working. The board stated that they agree the vehicle is not allowed and they will be more aggressive with the owner regarding the removal of the vehicle with a face to face meeting.
- Same homeowner states his concerns that certain houses (Lot, 1, 16, 37) have overgrown yards/weeds. Board states they are working in a retroactive manner in terms of complaints. We will communicate with the homeowners based on complaints we receive. Homeowner names a house with current lawn issues and the board states that we have been in communication with the homeowner regarding their lawn.
- Homeowner states that he has complained about the state of the grass of his neighbor. Board states that they have communicated with that neighbor as soon as the complaints are received and the neighbor takes care of the overgrown grass/weed situation.
- Homeowners ask that the board take the time to walk the neighborhood at least once every 6 months to look at the yard/grass situation.
- Election
- Mr. Valdez opened the discussion of electing a new board which was seconded. All 5 current members of the board stated that they are willing to continue serving on the board.
With no further business to discuss the meeting was adjourned by Mr. Valdez at 7:50pm and seconded.
*Post meeting updates: Lot 37 has stated that they are working on improving the lawn. Lot 26 has stated they are working on removing the boards from the windows. Lot 11 has removed the Bobcat vehicle from the driveway.
HOA Board Meeting
September 13, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
⅘ we have a quorum
Lot 16 - board spoke with the homeowner who is working on fixing the lawn.
The spray painting on the sidewalks is due to planned repaving of the sidewalks and curbs in the neighborhood.
Lot 17 - pod unit in the driveway of the house. The board had not been informed about the unit and will reach out to the homeowner for more information.
Lot 45 - homeowner will again be reminded that the ladder on the truck needs to be stored away and off of the rack when parked in the neighborhood per the HOA rules.
COMPLAINTS
• Lot 1 grass - the board will send a 2nd notice about improving the lawns and removing the weeds. If weeds are not removed and the lawn is not improved in a reasonable amount of time then the attorney may need to be contacted.
• Lot 57 grass - homeowner has taken care of the grass as of this meeting date.
TOPICS TO REVIEW:
• Newsletter for October
◦ will include holiday information about Halloween (31st) and National Night Out(4th.)
◦ Will also include information about the upcoming HOA annual meeting (17th.)
• Annual Meeting
◦ The board noted that the cul de sac may be dark at night around the time of the meeting and board member Mr. Kleier can provide some lighting for the meeting.
◦ The board will also post the sign for the meeting at the appropriate time per the HOA rules.
• Lot 25 shingles - approved by the board
CALL TO ADJOURN MEETING
Adjourned at 6:45pm
Next meeting will be the annual meeting - Oct. 17th at 7:00pm.
September 13, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
⅘ we have a quorum
Lot 16 - board spoke with the homeowner who is working on fixing the lawn.
The spray painting on the sidewalks is due to planned repaving of the sidewalks and curbs in the neighborhood.
Lot 17 - pod unit in the driveway of the house. The board had not been informed about the unit and will reach out to the homeowner for more information.
Lot 45 - homeowner will again be reminded that the ladder on the truck needs to be stored away and off of the rack when parked in the neighborhood per the HOA rules.
COMPLAINTS
• Lot 1 grass - the board will send a 2nd notice about improving the lawns and removing the weeds. If weeds are not removed and the lawn is not improved in a reasonable amount of time then the attorney may need to be contacted.
• Lot 57 grass - homeowner has taken care of the grass as of this meeting date.
TOPICS TO REVIEW:
• Newsletter for October
◦ will include holiday information about Halloween (31st) and National Night Out(4th.)
◦ Will also include information about the upcoming HOA annual meeting (17th.)
• Annual Meeting
◦ The board noted that the cul de sac may be dark at night around the time of the meeting and board member Mr. Kleier can provide some lighting for the meeting.
◦ The board will also post the sign for the meeting at the appropriate time per the HOA rules.
• Lot 25 shingles - approved by the board
CALL TO ADJOURN MEETING
Adjourned at 6:45pm
Next meeting will be the annual meeting - Oct. 17th at 7:00pm.
HOA Board Meeting
August 17, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
5/5 we have a quorum
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Lot 37 - The board will email the company about dilapidated fences and watering the lawn more frequently to improve the quality.
Lot 34 - Board will give them notice to improve the lawn.
Lot 16 - Board will give them notice to improve the lawn.
The next board meeting will be in the Clarksdale cul-de-sac
COMPLAINTS
Next meeting: 9/13 - in the Clarksdale Cul de sac at 6:30pm
August 17, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
5/5 we have a quorum
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Lot 37 - The board will email the company about dilapidated fences and watering the lawn more frequently to improve the quality.
Lot 34 - Board will give them notice to improve the lawn.
Lot 16 - Board will give them notice to improve the lawn.
The next board meeting will be in the Clarksdale cul-de-sac
COMPLAINTS
- Front area ditch
- That area is county property and not maintained by the board but had been mowed at the time of the meeting.
- Lot 1 grass - weeds, overgrown
- The board will email the homeowner about the grass and weeds and general lawn care.
- Lot 57 camper
- If there is a person living inside the camper then the board will notify code enforcement as it is a violation.
- Lot 22 mulch
- The board will speak to the homeowner about the landscaping.
- General Meeting - currently scheduled for October 17th at 7pm
- Newsletter for September
- Can include topics about labor day as well as the upcoming general meeting for the neighborhood.
- National Night Out/Neighborhood Events
- October 4th
- The board agrees that it would be nice to participate in National Night Out if there is neighborhood interest and volunteers.
- Conway Little League vans
- At the time of this meeting the vans have been taken care of.
- Lot 2 - Solar Panels
- Approved by the board.
Next meeting: 9/13 - in the Clarksdale Cul de sac at 6:30pm
HOA Board Meeting
July 13, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
⅗ we have a quorum
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Lot 21 - the board thinks the landscaping looks nice and suggests some landscaping additions.
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Next meeting will be August 17 at 6:30 pm
July 13, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
⅗ we have a quorum
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Lot 21 - the board thinks the landscaping looks nice and suggests some landscaping additions.
TOPICS TO REVIEW:
- Newsletter for August
- There are 2 new stop signs in the neighborhood.
- August is back to school season. First day of school is 8/10
- Retention pond grass
- Mr. Kleier will email the county to get the grass mowed and edged in all 3 areas in the neighborhood which are county property and responsibility.
- Lot 38 trash cans - board suggests adding some bushes in an L shaped pattern to hide the trash cans.
CALL TO ADJOURN MEETING
Next meeting will be August 17 at 6:30 pm
HOA Board Meeting
June 14, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
⅘ we have a quorum
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Lot 30 informed the board of complaints.
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Adjourned 7:20pm
Next meeting July 13th at 6:30pm
June 14, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
⅘ we have a quorum
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Lot 30 informed the board of complaints.
TOPICS TO REVIEW:
- Newsletter for July
- general rule reminders edition. Will include some reminders for the neighborhood about rules to keep in mind e.g, parking, trash, grass.
- We will include noise ordinance reminders about fireworks as well with 4th of July coming up.
- HOA Dues/Annual Fees - In Review
- lot 47 is unpaid and has been given 3 notices and will begin accruing fines after the 15th.
- lot 48 has paid half and has been given 2 notices and will begin accruing fines after the 15th.
- HOA dues fines are 6% per annum.
- Lot 13 - repainting - board approved of the color.
- Lot 21 Lawn proposal - The homeowner has a boat which leaves tracks in the grass so they would like to put down mulch or stones where the tire tracks have been so that the boat can be stored in the back without damaging the grass or leaving tracks. The board made a point to remind the owner that they’re not allowed to have 2 driveways per the HOA rules. The board also suggests laying down turf in place of grass but states that per the rules it would need to be on the entire lawn and can also be expensive. Ultimately the board asks the owner of Lot 21 to send a diagram of their landscaping plan for approval but hasn’t yet approved any landscaping for Lot 21.
CALL TO ADJOURN MEETING
Adjourned 7:20pm
Next meeting July 13th at 6:30pm
HOA Board Meeting
May 11, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME 4|5 we was have a quorum
OPEN FLOOR FOR QUESTIONS/DISCUSSION
The board wants to send out an email to the neighbors to remind them of the watering schedule and thank neighbors for taking care of grass. This could also be included in the newsletter.
Lot 1 - email homeowner to notify of missing boards in fence and reminder to water grass.
Lot 25 - dry grass - will send an email reminder.
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Meetings adjourned at 7:00 pm
Next meeting will be June 14 at 6:30pm
May 11, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME 4|5 we was have a quorum
OPEN FLOOR FOR QUESTIONS/DISCUSSION
The board wants to send out an email to the neighbors to remind them of the watering schedule and thank neighbors for taking care of grass. This could also be included in the newsletter.
Lot 1 - email homeowner to notify of missing boards in fence and reminder to water grass.
Lot 25 - dry grass - will send an email reminder.
TOPICS TO REVIEW:
- Community Event - May 14th
- Event will be in Clarksdale cul de sac. Board will provide burgers, hot dogs, buns. Owners are encouraged to bring drinks and desserts. Gary will mow the grass in the area.
- Newsletter for June
- Include a reminder to homeowners that school is out and to drive carefully in the neighborhood.
- Lot 37 - overgrown grass and excessive weeds
- Board will send notice to the owning company to take care of weeds and mow grass.
- Lot 20 - Estoppel
- The home has no violations and the title company is encouraged to come meet with the HOA
- Lot 21 - Landscaping
- The landscaping plan currently goes against the rules of the HOA but the owner is encouraged to meet with the board to come up with a landscaping plan together.
- HOA Dues/Annual Fees - In Review
- 39 paid, 2 paid half, 18 unpaid
- Ms. Garcia will make notification letters for homes that have not paid their dues yet and will give letters to homeowners who haven’t paid yet.
CALL TO ADJOURN MEETING
Meetings adjourned at 7:00 pm
Next meeting will be June 14 at 6:30pm
HOA Board Meeting
April 13, 2022
6:30pm: CALL TO ORDER – Mr. Kleier, Vice President
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Next meeting will be Wednesday, May 11th.
April 13, 2022
6:30pm: CALL TO ORDER – Mr. Kleier, Vice President
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
- The CLHOA PO Box has been renewed.
- Board has been able to meet with the owner of Lot 1 in order to get their contact information and welcome them to the community.
- Lot 38 - fence behind the house will be replaced but the area belongs to the house behind lot 38 so it doesn’t require board approval.
TOPICS TO REVIEW:
- Lot 37 - Architectural modifications
- The Board agrees to modifications and has contacted the owner to let them know.
- Community Event
- The board thinks it would be a good idea to use communication services like mailchimp or eventbrite to contact the entire community. These services let the homeowners have all of the event information while also letting them submit their own information e.g. if homeowners want to volunteer or bring any food.
- The event will be themed as a casual “Get to Know Your Neighbor” bloc party currently scheduled for Saturday, May 14th from 4pm to 8pm to allow for various schedules homeowners may have.
- The board can look at the budget to purchase some food for the event such as hamburgers and hot dogs.
- Board member Ms. Garcia will email the homeowners in the Clarksdale and Conway Landings cul de sacs for their input/feedback on locations for the event.
- Committee for rule change
- The board would like to send an email to specific homeowners who have expressed interest in being on the committee.
- The board also considers sending out a general flier about the committee.
- Newsletter for May - include yards of the month
- Mr. Kleier can send Mr. Garms some well worded information and updates for the newsletter. Other board members will continue to send their respective yards of the month.
- HOA Dues/Annual Fees - reminder to include paypal fee when submitting the dues via PayPal.
CALL TO ADJOURN MEETING
Next meeting will be Wednesday, May 11th.
HOA Board Meeting
March 16, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
5/5 we have a quorum
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Chris from lot 38 - here to address laws. States that kids are allowed to play in the roadway as long as they aren’t interfering with flow of traffic. It’s not a criminal matter if a child is on another property. Neighbors are within their rights to trespass a child if the child refuses to leave their property.
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Next meeting will be 4/13 6:30pm
March 16, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
5/5 we have a quorum
WELCOME
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Chris from lot 38 - here to address laws. States that kids are allowed to play in the roadway as long as they aren’t interfering with flow of traffic. It’s not a criminal matter if a child is on another property. Neighbors are within their rights to trespass a child if the child refuses to leave their property.
TOPICS TO REVIEW:
- Community Event - Maybe Easter
- Lot 34 suggested a cookout with bbq and games
- With the reminder that we would need a permit to have a block party in the neighborhood.
- Board agrees that the safest location would be in a cul de sac in the neighborhood. Specifically the Clarksdale cul de sac.
- Board agrees that we could plan something around Easter but likely the weekend after Easter as many people have Easter plans. Lot 38 suggests hiding eggs and cute items in the windows of houses for kids to see and look for from a safe distance without stepping on the actual property.
- Newsletter for April - things to include in the newsletter
- Each board member will nominate a yard in their area for yard of the month.
- Board discusses that HOA fees will be due soon (April) and to include that in the newsletter.
- Will also include the upcoming neighborhood event/block party
- Rule change committee reminders will be included as well.
- Rule Change Committee
- Board states we currently have a homeowner interested in joining and are looking for more members to join.
- 40 homeowners or 60% of the community need to approve to pass any amendments or changes to the rules.
- Lot 59 Winnabaggo
- Several board members saw it and stated that it wasn’t on the property for very long.
- HOA Dues/Annual Fees
- Treasurer states that the HOA just resigned with a new insurance company since the old company stopped writing HOA insurance.
- Post office box credit card is expiring so we need to update the account.
- Board states that the HOA fees will be due in April and that the letters will need to be sent out before the end of the month of March.
- Secretary will check for names of residents with up to date addresses for postage and treasurer will send information about the cost of dues.
CALL TO ADJOURN MEETING
Next meeting will be 4/13 6:30pm
HOA Board Meeting
February 17, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
We have a quorum
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Lot 56 - Had planned to have the house painted but was delayed and it will take longer to complete the painting. Has also contracted someone to redo the shingles on the roof.
Lot 34 - Fencing material has been in the driveway for a few weeks. Board member will send an email about it.
Parking issues continue in the cul de sac.
Board would like to send out a general email that includes some neighborhood reminders such as: March 13th watering changes, appropriate trash/recycling bin storage, rules and events. Board decided that a newsletter would be more efficient. Newsletters can be posted on the board, website, and sent in an email.
Pothole was reported on Coddington street. Homeowner called 311 to address the issue.
TOPICS TO REVIEW:
CALL TO ADJOURN MEETING
Will meet March 16th at 6:30pm
February 17, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
We have a quorum
OPEN FLOOR FOR QUESTIONS/DISCUSSION
Lot 56 - Had planned to have the house painted but was delayed and it will take longer to complete the painting. Has also contracted someone to redo the shingles on the roof.
Lot 34 - Fencing material has been in the driveway for a few weeks. Board member will send an email about it.
Parking issues continue in the cul de sac.
Board would like to send out a general email that includes some neighborhood reminders such as: March 13th watering changes, appropriate trash/recycling bin storage, rules and events. Board decided that a newsletter would be more efficient. Newsletters can be posted on the board, website, and sent in an email.
Pothole was reported on Coddington street. Homeowner called 311 to address the issue.
TOPICS TO REVIEW:
- Lot 56 roof replacement
- Same color shingles have been approved by the board.
- Committee to review possible rule changes
- Board will send an email to determine interest as well as posting information about the committee on the website and including it in the upcoming newsletter for March.
- The board will need to speak to the attorney to determine how much it will cost to amend the rules.
- The board will set the general meeting proxy letter mailing date as a goal to distribute potential changes from the committee.
- Year end finances and documents
- CLHOA dues will be due soon (April) and we will send out the letters in March.
- The board wants to set up a PayPal to make it easier to pay dues online.
- Mr. Garm will put together a budget so that we can set the dues for the HOA.
- The board will sign with the same accounting company as last year.
- Board has decided we will be posting the financials in the front board quarterly as opposed to monthly.
CALL TO ADJOURN MEETING
Will meet March 16th at 6:30pm
HOA Board Meeting
January 19, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
5/5 members we have a quorum
OPEN FLOOR FOR QUESTIONS/DISCUSSION
TOPICS TO REVIEW:
COMPLAINTS:
CALL TO ADJOURN MEETING
Adjourned at 7:42pm
Next meeting Feb 17th at 6:30pm
January 19, 2022
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
5/5 members we have a quorum
OPEN FLOOR FOR QUESTIONS/DISCUSSION
- Lot #56 - homeowner would like to know the position of the board on metal roofs. Owner states he has had to redo the roof on his house twice and would like an option with better longevity- the board says they will check the rules to see what is allowed and they will look into it for more information before making a decision. Board asks if the homeowner has asked neighbors for their opinion. Board says we can add this request as possible bylaw change and then it can be added to the list of rules to be possibly amended or changed.
- Lot #31 homeowner is concerned about excessive parking in the Coddington cul de sac and that it’s unsafe especially if there are emergencies. Board states they have been in contact with code enforcement regarding parking issues in the neighborhood and specifically about adding “no parking” signs in the neighborhood. Adding the signs could increase the number of parking tickets in the neighborhood as well. In order for it to take effect we need 5/5 board members or ⅔ of the neighborhood. Board states we could get the rules for legal parking and send out a flier for the parking rules to assist neighbors with understanding parking laws as a way to help with current parking issues.
- Homeowner also expressed concerns about teenagers running around the neighborhood. Board members have spoken to the teens about staying off of the property for the people they don’t know. Board states they spoke to the kids about trespassing as well.
TOPICS TO REVIEW:
- County Parking enforcement
- Entrance parking, no parking sign, etc.
- Homeowners present at the meeting state they are in favor of the petition for the no parking sign and that there are multiple areas where we may need them.
- Board states they will begin the process for the petition for the no parking sign.
- Lot 56 house repainting - same color
- board approved of painting the house.
- Lot 35 - landscaping changes
- The board approved the changes based on the diagrams and information provided by the homeowner.
- Lot 34 - fence - needs to be 5 feet behind the front
- board approved based on the most recent email from the homeowner and the diagrams provided by the homeowner.
- Recommended rule changes/amendment
- The board states they want to set up a committee that would be helpful for determining rules that should be amended.
- 2.5.2 - Board members may not enter homes
- 2.6.1.1 - 3 board must agree that an infraction is present
- 2.6.1.2 - Changes the wording of the rules
- tabled for next meeting
COMPLAINTS:
- Lot 57 Camper parking
- The board with assistance from Scott Gerald Helped Lot 57 find a new Location for the Camper. We thank Scott for the assistance.
- Lot 45 Ladder rack and personal storage
- board states that the rules don't specifically disallow Racks on a truck.
- Board states the personal storage is not an issue as it is not visible to the CL community.
- Lot 59 grass - barren in parts
- board spoke to owners and they stated that they will address it. Owner stated they will resod grass. Board also stated that given recent weather conditions and watering restrictions that grass maintenance has been challenging.
- Lot 34 trash bins, stump
- owner has already addressed the issue and has had the stump removed
- Lot 39 grass - weeds
- the owner recently resodded the lawn. The board notes that certain trained organizations or people (eg. The Florida Nursery, Growers, and Landscape Association, or FNGLA) are the most qualified when determining the state of the lawns of the homeowners. Board states we need to have a qualified person determining actual violations of lawns.
- Lot 36 grass - leaves
- The homeowner states that they have had health and financial burdens as of late but that they will take care of the grass affected by the leaves in February. Homeowner states they will use the lawn mower with bag attachment to pick up the leaves on the grass.
- Lot 7 grass - needs sod
- board states that laying sod is difficult at this time of year. Board members have gone to lot 7 to determine if grass is in violation and did not see any violations at present.
- Lot 1 grass - needs mowing
- Current for sale by opendoor - states they will be refurbishing the house. Board will email about getting the grass mowed however board members noted that after visiting the lot that the grass does not currently appear to have any violations.
- Lot 14 - Trash Bin
- No objection to the location of the bin was noted by the previous board.
- Lot 16 mulch bags
- Board has spoken with the homeowner about the complaint. Homeowner states they will take care of it.
CALL TO ADJOURN MEETING
Adjourned at 7:42pm
Next meeting Feb 17th at 6:30pm
HOA Board Meeting
December 21, 2021
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
We have a quorum. ⅘ members
OPEN FLOOR FOR QUESTIONS/DISCUSSION
CALL TO ADJOURN MEETING- adjourned at 7:20pm
Next meeting will be January 19th at 6:30pm
December 21, 2021
6:30pm: CALL TO ORDER – Mr. Valdez, President
WELCOME
We have a quorum. ⅘ members
OPEN FLOOR FOR QUESTIONS/DISCUSSION
- None at this meeting
- Holiday cookie decorating contest & holiday light contest
- HOA member is working on the Facebook page for CL.
- Decoration contest idea: Take photos of the properties and email to acknowledge all the decorated houses in the neighborhood.
- Can post the pictures on the website as well
- Won’t have time for cookies this year will table the idea for next year.
- Other holiday events
- New Years
- Cannot stop people from using fireworks on New Years.
- Lawn proposal from Scott to mow common areas
- Currently paying for lawn services
- Scott’s gave us an offer for his lawn services
- Scott says we have to call the county to mow the county areas. HOA member has called them before and said they were good. HOA member will call to let them know that we want to restart the service to mow the ditches.
- Scott’s proposal includes all areas he’ll take care of.
- Updating contact info for lots 3, 9, 21, 58 and new homeowners
- Also: lots 1, 8, 16, 34
- Eric will get info for lot 34
- We will update information as we meet residents.
- Lot 24 flower bed
- Will keep area as is for now: mulch, tree, bushes
- Previous HOA wanted something to put in place of removed tree
- Area is near the fence
- Homeowner states that they are fine with the area not having plants.
- Homeowner states he will consider adding plants in the future but will leave it as is for now.
- Lot 59 Mailbox
- President has met with lot 59 residents and spoke pleasantly.
- Lot 59 tenants have been notified of the mailbox issue. Tenants stated they want to take care of it.
- HOA will send official notice to homeowners to take responsibility to clean and paint the mailbox.
- President spoke to the tenants about parking.
- HOA members discussed the covered car and putting it in the garage to reduce street parking when not working on it.
- HOA members discussed the rules regarding cars in good condition and working order being in property.
- HOA members will email the owner about the car and parking .
- Will also speak to tenants about the vehicle.
- Tree at the front entrance
- HOA board agrees they do not want to add a tree to the front owing to the extra work it would be for landscaping.
- HOA noted that Scott said he will improve the tree that is currently in the front.
- Sign at the front entrance
- HOA states the board can get paint and repaint the sign
- Previous HOA did research to acquire new sign but ultimately did not due to price and budget constraints.
- Lot 29 Sliding Door
- HOA approved. Have sent an email to the homeowner approving already.
- Lot 57 Camper in backyard
- guidelines state camper can be parked in back but must be lower than fence
- HOA members suggested requesting measurements for height of camper to approve. Must be lower than 6 feet.
- Homeowner has stated it will not be visible
- HOA approves the camper as long as it meets the guidelines.
- Lot 35 about grass
- will email about grass health and maintenance.
- Lot 37
- email about grass maintenance and sprinklers.
- Gary contacted the county about street signs and traffic accidents .
- Contact the county about street lights and brightening them.
CALL TO ADJOURN MEETING- adjourned at 7:20pm
Next meeting will be January 19th at 6:30pm
HOA Board Meeting
November 17, 2021
This is the monthly board meeting of the CLHOA. It was held outdoors in the Conway Landing’s cul-de-sac. Meeting was called to order at 6:30PM by Vladimir Valdez, President of the board.
Mr. Kleier determined that there was a quorum.
A total of 4 homeowners were present.
OPEN FLOOR FOR QUESTIONS/DISCUSSION
TOPICS TO REVIEW:
The next monthly board meeting was scheduled for December 15th at 6pm pending any possible scheduling issues.
There was no further business Mr. Valdez called the meeting to be adjourned.
Motion was seconded.
Meeting was adjourned at 8:00pm.
November 17, 2021
This is the monthly board meeting of the CLHOA. It was held outdoors in the Conway Landing’s cul-de-sac. Meeting was called to order at 6:30PM by Vladimir Valdez, President of the board.
Mr. Kleier determined that there was a quorum.
A total of 4 homeowners were present.
OPEN FLOOR FOR QUESTIONS/DISCUSSION
- Mr. Valdez opened the floor for questions and concerns from the homeowners present.
- Homeowners asked about future community activities. Suggestions included a potluck or fashion show.
- HOA- working on setting up and updating the Facebook page for the CL community in order to post about the future activities.
- Homeowners- asked about emailing the minutes of the meeting.
- Homeowners- discussed positive ways the HOA can celebrate success in order to encourage a sense of community, e.g. Yard of the month and most improved yard signs.
- Lot 47 – How hard will the HOA be on yards?
- Lot 18 – Bermuda keeps growing in.
- HOA- gave tips on helping soil and grass growth. Stated that we will make future amendments to bylaws to allow different types of grass to grow in a lot.
- HOA – stated that we want to move away from monthly notices to homeowners and plan to approach initial violation by talking to homeowners first and repeated violation with written documentation.
- Lot 18 – Asked to extend the pavers on her yard to cover areas where her grass keeps going yellow due to lack of sunlight.
- HOA- told to send pictures and email for approval.
- Homeowners stated they are willing to assist the HOA with community activities in the future.
TOPICS TO REVIEW:
- Storage Unit update – closing storage unit which will save money.
- Mr. Kleier called for a motion to approve the closure of the storage unit stating that the items will be stored at his house instead.
- Homeowners asked about the contents of the stage unit. Mr. Kleier stated that the contents include very old documents and holiday decorations.
- Motion to close the stage unit was seconded by Ms. Grimaldi and Ms. Garcia and approved.
- Code Enforcement – Having a code enforcement officer visit in the future.
- Mr. Kleier spoke to someone in code enforcement to come out to the community to teach the board and homeowners about code enforcement and also to answer questions e.g. the lack of lights on Simmons road.
- Code enforcement officer will come to the board meeting if there is enough interest so that the community may build a relationship with them.
- *Lot 59 parking concerns were brought up by homeowners. HOA stated that the renters are not necessarily breaking a law. The only law that may be in question is parking within 20 feet of a county sign.
- Accounting firm – We are getting a quote to see if we can use an accounting firm to help manage finances.
- Mr. Garm contacted and accounting firm to have them take over the accounting needs for the CLHOA. Mr. Garm stated that accounting needs currently take up 23% of the budget and is hoping a firm can help save money on monthly bookkeeping fees. He will have more info at the next board meeting.
- Lot 59 Mailbox issue
- HOA stated that they will speak with the renters face to face about the issue.
- Lot 21 fence approval
- HOA stated they will approve moving the face 5 feet. Homeowner has already provided documentation in writing.
- Possible bylaw changes – How will we approach them?
- HOA stated that there are already 8-10 areas in the bylaws that we would like to edit in order to give the homeowners more control over their properties e.g. Paint, street parking.
- HOA stated that if certain things are permitted by the county then logically the HOA should permit them as well.
- HOA stated that if a homeowner has a permit for their home modifications the HOA will approve.
- HOA discussed bylaws they plan to update. Mr. Garm stated that changing the bylaws is expensive and requires legal counsel. It was suggested to make amendments to the bylaws in order to buy time to have money for official changes to the rules.
- Mailing out the minutes with cover letter
- Ms. Garcia stated she will be mailing out the minutes in the next couple of weeks and asked homeowners if they would like them minutes emailed as well. It was suggested to post the minutes on the CLHOA website.
- HOA- Mr. Garm sated he will be painting his house soon and showed color sample. No objections to the new color.
- HOA stated they want to get things approved in a timely manner and that some HOA’s call code enforcement for any needs.
- HOA discussed posting the meeting minutes on the website and possible term limits for board members.
The next monthly board meeting was scheduled for December 15th at 6pm pending any possible scheduling issues.
There was no further business Mr. Valdez called the meeting to be adjourned.
Motion was seconded.
Meeting was adjourned at 8:00pm.
2021 Annual Homeowner’s Meeting
6:30PM, October 26, 2021
The annual meeting of the Conway Landings Homeowners’ Association was held outdoors at 4574 Conway Landing Drive.
The meeting was called to order at 6:35PM by Grace Machado, President of the Board.
Ms Machado determined that a quorum was present. A total of 44 homeowners were present or represented, including 16 proxies. Attendance or representation by a minimum of 18 homeowners (30%) is required by Florida Statutes.
Ms Machado thanked everyone for attending the meeting. She explained the reason the meeting was being conducted in an unconventional location (Lot 5’s driveway) was because the Board was hoping to return to hosting the meeting at the Orange County Library. Due to COVID restrictions, the library was not available. She thanked her fellow Board members for their time and care. She also thanked anyone who has ever served on the Board. The Board members then introduced themselves.
Year in Review / Accomplishments:
• COVID had a major hand in the Board not being able to organize any activities in the neighborhood.
• A water pump was purchased for the sprinklers in the front area. The sprinklers were not functional and it needed replacement.
• The Board distributed Halloween treats to the neighborhood children.
• Several homeowners have replaced roofs, replaced sections or full portions of their sod, painted homes and this upkeep helps with the neighborhood property values as reflected in Zillow. The look of the neighborhood generates pride, compliments and higher market values.
Financial Report:
Ms Minear read the financial statement from year end 2020. Copies of the statement were provided to all in attendance.
Topics to Review:
• Ms Machado discussed that architectural standard is something the Board really tries to uphold. She showed a copy of the Conway Landings Rule book and explained this is what is followed in determining what is approved. The Board tries to provide the Rule that pertains to the request so
the homeowner is aware. The homeowner provides a plat or drawing that indicates materials, position, measurements, etc. Board has 30 days to review.
• A time change is happening November 7th and at that point yard watering days change. Odd numbered homes water on Saturdays, even numbered homes on Sunday.
• Please be mindful of not blocking sidewalks it is prohibited both by the County and by the HOA rules. It helps keep our neighborhood safer when people don’t have to walk into the street. • We have some new homeowners and a quick reminder to all, Monday trash pick up is for regular trash and recycling, Tuesday is yard waste and large items. You can check the County website for more information.
Open Floor:
• Ms Machado explained the President will recognize those who wish to speak and that person will have 3 minutes to speak. The speaker’s concern will be noted and addressed at the Board’s next meeting.
• Lot 10 – asked about Board term limits and if there was going to be an election. Ms Machado explained that the rules do not have term limits and an election is being conducted later in the meeting (included in agenda).
• Lot 58 – stated concerns about the parking situation at the entrance to the neighborhood. Also mentioned about cars coming and going at all hours and double parking. And, concerned about a resident who visits his neighbor’s house every day for a few minutes at a time. Board member Ms Santana advised he can call authorities regarding any suspicious activity. • Lot 49 – we have never had this many people wanting to serve on the Board. Often no one wants to run and that’s why Board members serve over multiple years. You talk about term limits but often we can’t get people to run.
Lot 56 – Concerns about the traffic congestion at the front with deliveries being made to a home in that area. He wanted to know if anyone called about it. He was advised to call to the Orange County non-emergency number.
HOA – Ms Machado shared with the group the Orange County Sherriff’s Non-Emergency number 407-836-4357 and the Sheriff’s Narcotic Tipline 407-521-2400. It means more if the calls come from individual homeowners.
Lot 15 – Asked with the new water schedule what accommodations does the Board plan to make on lawn and landscape inspections. Ms Machado explained the yards typically go dormant during this time and still need to be kept up. If you install new sod you have the option to water every day for 30 days, whether the County rules are one day or two day watering. Lot 56 – Asked why the Neighborhood Watch sign was removed from the entrance County sign. The Board did not know why the sign was removed but it is a requirement to have an active “Neighborhood Watch” program and Conway Landings has never had an active program. Lot 34 – Question and concern about legal fees being passed down to homeowners and increasing their annual dues She was concerned the cost is due to targeting an individual owner. Ms Santana & Ms Machado explained legal fees are part of the annual budget, the Board reviews the Rules but sometimes need clarification regarding a topic.
Lot 7 – Asked if we are doing anything for Halloween this year. Due to scheduling conflicts the Board is not available this year.
Lot 31 – Asked if there is going to be an election today. The Board explained the election is on the agenda after the Open Floor portion of the meeting.
Lot 43 – They asked if homeowners will have a chance to hear from those who are wanting to run for the Board. Board said yes.
Lot 27 – Inquired if we can meet over Zoom or other streaming service. Ms Machado explained the Board has looked into those options and learn more about the State’s statutes regarding hosting meetings online. The Board was also being responsible to our budget since those services have fees attached. She also explained that monthly Board meetings have always been open for anyone to attend.
Lot 37 – should the new Board be elected, he will be offering access to his Zoom account. He has a pro account which allows up to 100 participants.
Lot 43 – stated they prefer in-person meetings bringing the community together. Lot 49 – asked if people attend the monthly Board meeting are they allowed to speak. Ms Machado explained homeowners are invited to attend and bring up items for the Board to review at the next meeting.
Lot 44 – Asked further questions regarding accessing a Zoom account.
Elections:
Ms Machado opened the discussion of electing a new board and seconded by Ms Minear.
Ms Machado motioned to keep the number of CLHOA Board Members at five (5) and seconded by Mr Badano and Mr Bjerke.
The current Board members, present at the General Meeting, stated they will not be seeking to run for the Board (Ms Machado, Ms Minear, Ms Santana and Ms Ferreira).
Ms Machado stated the floor is open to nominations and each nominee should share a brief background about themselves. She explained that although there is a known group that wish to run for the Board, nominations are open to all who wish to run.
Lot 37– Expressed oncerns with the HOA and is in favor of the 5 candidates running for the 5 candidates running for the Board. He, himself, is not running.
Lot 52 – Concerned if they are running for the Board to then dismantle it. They purchased their house for an HOA.
Lot 35 – Nominee – Hoping to run for treasurer. No intention of dismantling the HOA. Wants to impower the neighborhood and homeowners to have more say about their homes. Lot 43 – Wants a Board that will enforce the rules regarding the upkeep and colors of the homes. They feel Board has made positive concessions for special requests not listed in the rules such as vinyl fencing, pavers, etc.
Lot 15 – Nominee – He’s in complete agreement with the spirit of an HOA. Believes if there is an emergency situation (ex: roof damaged by hurricane) items should be ushered through without HOA approval.
Lot 33 – Doesn’t feel there has been a sense of community. Excited to have a new Board. Lot 38 – Nominee – Not in attendance, per other nominees.
Lot 36 – Nominee - Wants to be on HOA to bring a little bit of empathy and patience. Lot 24 – Nominee – Believes the HOA is too aggressive. Should talk to people, no deadlines. Lot 27 – agrees with talking to people and helping people but wanted to know what happens when someone doesn’t want to work with the HOA.
Lot 24 – Response - things will be written up but not within the first few months. HOA should not be strict on weeds.
Lot 43 – Response – wants there to be lawns that look good and lush.
Lot 49 – Response – wants a commitment that the new Board is going to enforce the rules, maybe not as tight as before but keep the neighborhood looking good.
Lot 37 – Response – Didn’t care for how the HOA handled the communication of his lawn. HOA - Ms Machado mentioned that throughout the Board’s communication they have offered to meet with homeowners or have responded to emails.
Lot 11 – Concerned about the traffic and parking in the front. Family member was in an accident in that area.
Lot 44 – Concerned about dogs running around neighborhood. Who should call Animal Control? Homeowner was advised to call Animal Control themselves when they witness s situation.
HOA – Ms Machado mentioned the concept of “see something, say something”. Knowing your neighbor and being aware of the community helps keep the neighborhood safer.
Mr Minear motioned we move to the election. Ms Machado seconded the motion.
Ms Machado asked beyond the 5 nominees did anyone else want to run for the Board. The nomination stood at 5.
Lot 15 moved that there be a vote. The motion was seconded.
The newly elected 2021 Board of Directors for the Conway Landings Homeowners’ Association: President – Vladimir Valdez
Vice President – Gary Kleier
Secretary – Zyanya Garcia
Treasurer – Eric Garms
Board Member – Jessica Grimaldi
There being no further business, Ms Machado motioned the meeting be adjourned. The motion was seconded.
The 2021 annual Homeowners meeting was adjourned at 8:15pm.
6:30PM, October 26, 2021
The annual meeting of the Conway Landings Homeowners’ Association was held outdoors at 4574 Conway Landing Drive.
The meeting was called to order at 6:35PM by Grace Machado, President of the Board.
Ms Machado determined that a quorum was present. A total of 44 homeowners were present or represented, including 16 proxies. Attendance or representation by a minimum of 18 homeowners (30%) is required by Florida Statutes.
Ms Machado thanked everyone for attending the meeting. She explained the reason the meeting was being conducted in an unconventional location (Lot 5’s driveway) was because the Board was hoping to return to hosting the meeting at the Orange County Library. Due to COVID restrictions, the library was not available. She thanked her fellow Board members for their time and care. She also thanked anyone who has ever served on the Board. The Board members then introduced themselves.
Year in Review / Accomplishments:
• COVID had a major hand in the Board not being able to organize any activities in the neighborhood.
• A water pump was purchased for the sprinklers in the front area. The sprinklers were not functional and it needed replacement.
• The Board distributed Halloween treats to the neighborhood children.
• Several homeowners have replaced roofs, replaced sections or full portions of their sod, painted homes and this upkeep helps with the neighborhood property values as reflected in Zillow. The look of the neighborhood generates pride, compliments and higher market values.
Financial Report:
Ms Minear read the financial statement from year end 2020. Copies of the statement were provided to all in attendance.
Topics to Review:
• Ms Machado discussed that architectural standard is something the Board really tries to uphold. She showed a copy of the Conway Landings Rule book and explained this is what is followed in determining what is approved. The Board tries to provide the Rule that pertains to the request so
the homeowner is aware. The homeowner provides a plat or drawing that indicates materials, position, measurements, etc. Board has 30 days to review.
• A time change is happening November 7th and at that point yard watering days change. Odd numbered homes water on Saturdays, even numbered homes on Sunday.
• Please be mindful of not blocking sidewalks it is prohibited both by the County and by the HOA rules. It helps keep our neighborhood safer when people don’t have to walk into the street. • We have some new homeowners and a quick reminder to all, Monday trash pick up is for regular trash and recycling, Tuesday is yard waste and large items. You can check the County website for more information.
Open Floor:
• Ms Machado explained the President will recognize those who wish to speak and that person will have 3 minutes to speak. The speaker’s concern will be noted and addressed at the Board’s next meeting.
• Lot 10 – asked about Board term limits and if there was going to be an election. Ms Machado explained that the rules do not have term limits and an election is being conducted later in the meeting (included in agenda).
• Lot 58 – stated concerns about the parking situation at the entrance to the neighborhood. Also mentioned about cars coming and going at all hours and double parking. And, concerned about a resident who visits his neighbor’s house every day for a few minutes at a time. Board member Ms Santana advised he can call authorities regarding any suspicious activity. • Lot 49 – we have never had this many people wanting to serve on the Board. Often no one wants to run and that’s why Board members serve over multiple years. You talk about term limits but often we can’t get people to run.
Lot 56 – Concerns about the traffic congestion at the front with deliveries being made to a home in that area. He wanted to know if anyone called about it. He was advised to call to the Orange County non-emergency number.
HOA – Ms Machado shared with the group the Orange County Sherriff’s Non-Emergency number 407-836-4357 and the Sheriff’s Narcotic Tipline 407-521-2400. It means more if the calls come from individual homeowners.
Lot 15 – Asked with the new water schedule what accommodations does the Board plan to make on lawn and landscape inspections. Ms Machado explained the yards typically go dormant during this time and still need to be kept up. If you install new sod you have the option to water every day for 30 days, whether the County rules are one day or two day watering. Lot 56 – Asked why the Neighborhood Watch sign was removed from the entrance County sign. The Board did not know why the sign was removed but it is a requirement to have an active “Neighborhood Watch” program and Conway Landings has never had an active program. Lot 34 – Question and concern about legal fees being passed down to homeowners and increasing their annual dues She was concerned the cost is due to targeting an individual owner. Ms Santana & Ms Machado explained legal fees are part of the annual budget, the Board reviews the Rules but sometimes need clarification regarding a topic.
Lot 7 – Asked if we are doing anything for Halloween this year. Due to scheduling conflicts the Board is not available this year.
Lot 31 – Asked if there is going to be an election today. The Board explained the election is on the agenda after the Open Floor portion of the meeting.
Lot 43 – They asked if homeowners will have a chance to hear from those who are wanting to run for the Board. Board said yes.
Lot 27 – Inquired if we can meet over Zoom or other streaming service. Ms Machado explained the Board has looked into those options and learn more about the State’s statutes regarding hosting meetings online. The Board was also being responsible to our budget since those services have fees attached. She also explained that monthly Board meetings have always been open for anyone to attend.
Lot 37 – should the new Board be elected, he will be offering access to his Zoom account. He has a pro account which allows up to 100 participants.
Lot 43 – stated they prefer in-person meetings bringing the community together. Lot 49 – asked if people attend the monthly Board meeting are they allowed to speak. Ms Machado explained homeowners are invited to attend and bring up items for the Board to review at the next meeting.
Lot 44 – Asked further questions regarding accessing a Zoom account.
Elections:
Ms Machado opened the discussion of electing a new board and seconded by Ms Minear.
Ms Machado motioned to keep the number of CLHOA Board Members at five (5) and seconded by Mr Badano and Mr Bjerke.
The current Board members, present at the General Meeting, stated they will not be seeking to run for the Board (Ms Machado, Ms Minear, Ms Santana and Ms Ferreira).
Ms Machado stated the floor is open to nominations and each nominee should share a brief background about themselves. She explained that although there is a known group that wish to run for the Board, nominations are open to all who wish to run.
Lot 37– Expressed oncerns with the HOA and is in favor of the 5 candidates running for the 5 candidates running for the Board. He, himself, is not running.
Lot 52 – Concerned if they are running for the Board to then dismantle it. They purchased their house for an HOA.
Lot 35 – Nominee – Hoping to run for treasurer. No intention of dismantling the HOA. Wants to impower the neighborhood and homeowners to have more say about their homes. Lot 43 – Wants a Board that will enforce the rules regarding the upkeep and colors of the homes. They feel Board has made positive concessions for special requests not listed in the rules such as vinyl fencing, pavers, etc.
Lot 15 – Nominee – He’s in complete agreement with the spirit of an HOA. Believes if there is an emergency situation (ex: roof damaged by hurricane) items should be ushered through without HOA approval.
Lot 33 – Doesn’t feel there has been a sense of community. Excited to have a new Board. Lot 38 – Nominee – Not in attendance, per other nominees.
Lot 36 – Nominee - Wants to be on HOA to bring a little bit of empathy and patience. Lot 24 – Nominee – Believes the HOA is too aggressive. Should talk to people, no deadlines. Lot 27 – agrees with talking to people and helping people but wanted to know what happens when someone doesn’t want to work with the HOA.
Lot 24 – Response - things will be written up but not within the first few months. HOA should not be strict on weeds.
Lot 43 – Response – wants there to be lawns that look good and lush.
Lot 49 – Response – wants a commitment that the new Board is going to enforce the rules, maybe not as tight as before but keep the neighborhood looking good.
Lot 37 – Response – Didn’t care for how the HOA handled the communication of his lawn. HOA - Ms Machado mentioned that throughout the Board’s communication they have offered to meet with homeowners or have responded to emails.
Lot 11 – Concerned about the traffic and parking in the front. Family member was in an accident in that area.
Lot 44 – Concerned about dogs running around neighborhood. Who should call Animal Control? Homeowner was advised to call Animal Control themselves when they witness s situation.
HOA – Ms Machado mentioned the concept of “see something, say something”. Knowing your neighbor and being aware of the community helps keep the neighborhood safer.
Mr Minear motioned we move to the election. Ms Machado seconded the motion.
Ms Machado asked beyond the 5 nominees did anyone else want to run for the Board. The nomination stood at 5.
Lot 15 moved that there be a vote. The motion was seconded.
The newly elected 2021 Board of Directors for the Conway Landings Homeowners’ Association: President – Vladimir Valdez
Vice President – Gary Kleier
Secretary – Zyanya Garcia
Treasurer – Eric Garms
Board Member – Jessica Grimaldi
There being no further business, Ms Machado motioned the meeting be adjourned. The motion was seconded.
The 2021 annual Homeowners meeting was adjourned at 8:15pm.
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September 2012 Minutes
MEETING MINUTES
Conway Landings HOA Board of Directors
September 11, 2012
A meeting of the Board of Directors was convened at 7:00 P.M., this date, by President Mike Minear. Directors Lydia Cortez, Gina McFerren, Sherrie Carbenia and Grace Machado (called in) were present which was held at Lydia Cortez’s home.
Mr. Minear motioned that the Board waive reading the minutes from the Board meetings of August 14, 2012. The motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Ms. McFerren provided the financial status. Ms. McFerren stated that the cash on-hand is $8903.06 and Accounts Receivable is $0 indicating no outstanding dues or credits to owners. The Association’s balance sheet as of August 31, 2012 is attached to these minutes.
OLD BUSINESS:
Property Maintenance/Rule Enforcement Violations:
Lot 1: Homeowner has received multiple violations on edging, trimming and blowing grass into the street. The Board has sent the owners a letter and owners have complied. The Board agreed to close the item and if violation happens again to reopen. ITEM CLOSED
Lot 2: Homeowner has received multiple violations for weeds. Owner has treated the lawn, but the Board is still concerned with the condition of the lawn. The Board agreed to contact the owner and give them one more month to address the issue. ITEM OPEN
Lot 25: Homeowner has received multiple violations in regards to weeds and bare areas in the lawn. The Board recognizes that the owner has re-sodded their lawn; however the lawn has weeds and crab grass. The Board agreed to send the owner an email requesting that they address these issues. ITEM OPEN
Lot 27: Homeowner’s lawn has excessive weeds/crab grass. The Board sent a letter to the owner about the condition of the lawn. The owner contacted the Board that the lawn is being treated for weeds, but did not address the issue of dealing with the crab grass. The Board agreed to contact the owner and again explain that the issue with crap grass needs to be addressed. ITEM OPEN
Lot 32: The Board is still concerned about the issue of excessive crab grass in the lawn. The Board has contacted the owners, Management Company and tenant. The Board agreed to again contact all three parties, but if the issue is not solved the responsibility lies with the owner of the property. ITEM OPEN
Lot 36: Owner has not trimmed around their property. The Board agreed to send the owner a letter to address the issue of maintaining the trimming around the house. The owners have addressed the concern, but the Board will reopen if violation occurs again. ITEM CLOSED
Lot 45: Homeowner has treated the lawn for weeds and put down some seed; however the Board feels the barren areas need to be resodded. Owner has agreed to resod barren areas of lawn; however with the excessive rain no Bahia sod is available. Once it is available owner will sod yard. ITEM OPEN
Lot 54: Homeowner has received multiple violations about barren areas in the lawn. The Board sent a letter to the owner a letter requesting an action to address the concern. Homeowner has communicated with the Board a plan to address the bare areas. ITEM OPEN
Lot 59: Homeowner has received multiple violations for weeds in the median area. Homeowner requested to put in Florida friendly landscaping in the median in which the Board approved. Owner has not addressed issue of weeds or installed Florida Friendly landscaping. The Board agreed to contact the owner to request that either the weeds be addressed or that the landscaping be completed. ITEM OPEN
Board Accountant: The Board has contracted with CPA Baker &Fuller to manage the financial records for the HOA. The company will handle the monthly bookkeeping along with preparing the taxes for the association. ITEM CLOSED
Homes in Compliance for August Walk-Through: 42 homes (71%) were in compliance for the August walk-through. ITEM CLOSED
Lot 57 Unauthorized Paint Change: Owners submitted paint colors to the Board for approval for the painting of their house. The Board approved the colors submitted and the owners are to begin painting immediately. Owners have completed painting of property. ITEM CLOSED
NEW BUSINESS:
Back Yards: All owners are expected to maintain their back yards in regards to mowing and trimming along fences. Over grown lawns can lead to rodents (mice and rats) and snakes becoming an issue for neighbors and for the neighborhood in general. The Board has received several complaints in regards to this issue, so owners are asked to address this issue if it exists. ITEM OPEN
LOT 29: Owner has erected a barrier between their lawn and their neighbor’s lawn. The barrier was not approved by the Board. The Board has contacted the owner in regards to the issue and requested that they install a friendlier barrier. ITEM OPEN
Violation Complaints: Owners that wish to speak to the Board about a violation are requested to email the Board at [email protected] to make an appointment to meet with at least 2 or more Directors. Owners are requested not to contact Board members at their homes in regards to violations. The Board will happily speak to any owner about an issue or concern, but it needs to be done in the proper forum and setting. ITEM OPEN
Yard Service: If owners have a yard company that services their yard the Board will not communicate with the yard company in regards to a violation. It is the responsibility of the owner to communicate with their service if they are responsible. The responsibility of the Board is to inform the homeowner. There are multiple yard companies that service owners in Conway Landings and the Board will not and cannot communicate with each one. ITEM CLOSED
Next Scheduled Meeting: The next Board of Directors meeting will be on October 9, 2012. If any homeowner would like to attend the meeting, contact the Board at the following email address [email protected] for details.
ADJOURNMENT: There being no further business, this meeting of the Board of Directors adjourned at 9:15 p.m.
1) Enclosures: Association Balance Sheet dated August 31, 2012. (File and Bulletin Board)
August 2012 Minutes
MEETING MINUTES
Conway Landings HOA Board of Directors
August 11, 2009
A meeting of the Board of Directors was convened at 7:00 P.M., this date, by President Mike Minear. Directors Grace Machado, Gina McFerren, Lydia Cortez and Donna Ortiz were present, which was held at Ms. McFerren’s home.
Ms. McFerren motioned that the Board waive reading the minutes from the Board meetings of July 10, 2009. The motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Ms. McFerren provided the financial status. Ms. McFerren stated that the cash on-hand is $8,487.06 and Accounts Receivable is $220.81 indicating credits due to owners who overpaid their assessment dues, outstanding legal fees that are reimbursable and outstanding 2009 homeowner assessment dues. The Association’s balance sheet as of August 10, 2009 is attached to these minutes.
OLD BUSINESS:
Property Maintenance:
Lot 59: Owners have come into compliance with repeated yard violations. Homeowner has agreed to reimburse the Association for legal fees associated with a Demand Letter that was sent by the Association’s attorney. Payments will be made in $50 installments until balance is paid in full. First payment was made in May and subsequent payments must be made by the 15th of each month. ITEM OPEN
Lot 58: Home has been sold and all financial obligations owed to the HOA have been paid. ITEM CLOSESD
Lot 33: Homeowners have paid in full the $50 fine they received from the Association’s Fining Committee in regards to the house not being painted in a timely manner. ITEM CLOSED
Lot 4: Homeowners have paid in full the $50 fine they received from the Association’s Fining Committee in regards to the house not being painted in a timely manner. ITEM CLOSED
Assessments: Lot 12 has requested again an extension to submit the 2009 Assessment Dues. The Board agreed to give the homeowner until September 15th, 2009 to submit a payment of $48.12 (1/3 of the assessment), until October 15th to submit another payment of $48.12 and the final payment of $48.12 on November 15th, 2009. If any payments are missed the Board has agreed to send the matter to the Association’s attorney for collections. The Board feels the owner has been given ample time and multiple opportunities to make a payment and has not done so. ITEM OPEN
Repeat Yard Violations: The Board sent letters to homeowners that have accumulated repeated yard violations (barren areas/weeds/lack of water). The Board requested that the owners take action to correct these recurring violations or submit a plan on how and when they intended to correct these concerns by June 1, 2009. Owners that have not submitted a plan or made improvements in their lawns received a final notice letter to fix their lawns or the matter would be turned over to the Association’s attorney for legal action. Lots 26, 32, 37 and 57 received FINAL NOTICES to fix their lawns. The Board is satisfied at this time the improvement that has been made on Lots 26, 37 and 57 and will continue to work with the owners. Lot 32 has made no improvement at all or had any communication with the HOA. The Board agreed to resend the Final Notice letter again via certified mail. If not response is made or improvement not made the Board agree to seek additional will seek legal and/or monitory remedies to resolve the matter. Lots 7, 9, 38, and 51were asked to submit plans for compliance (weeds and/or barren areas) or to show improvement. The Board agreed that Lots 7, 38 and 51 have showed improvement and/or have communicated with the HOA. Lot 9 will again be sent a notice to come into compliance and show improvement. ITEM OPEN
Community Picnic: The Board has agreed to sponsor a Conway Landings Community Picnic to celebrate the 20th anniversary of Conway Landings. The Board has decided that the community picnic will be held at the cul-de-sac on Conway Landings Drive. The Board will speak to the owners on the cul-de-sac to inform them of this decision and as a courtesy to them. The Board will secure all permits to hold the picnic in the community. The picnic will be on September 20, 2009. A flyer has been passed out to each homeowner requesting they RSVP to the Board by September 6. The Board will provide the meat for the picnic and drinks; homeowners that wish to attend will be asked to bring a covered dish. ITEM OPEN
Scooters: The Board sent letters to the homeowners of Lots 30 and 52 in regards to riding scooters in the neighborhood and request that the activity cease. Included with the letters was a print out from the Florida Highway Patrol website referencing scooter laws. This is a violation of Florida law. In addition, the Board was concerned with the safety of both the individuals riding the scooters and of the drivers in the neighborhood. The Board agreed that since the letters went out the activity has ceased and reopen it if it becomes a concern again in the future. ITEM CLOSED
Little League Gate/Parking: It has come to the Board’s attention that the gate that is on the cul-de-sac of Conway Landings that leads to the Little League Field is broken and cars are beginning to park again on Conway Landings Drive. The Board is going to contact the Little League to inform them of the situation and request that they fix the gate and speak to their patrons about not parking in the Conway Landings Subdivision. ITEM OPEN
Grass Cut: The Board is going to contact Orange County and request that the grass be cut on the cul-de-sac of Conway Landings Drive. ITEM OPEN
NEW BUSINESS:
Lot 34 Door: Homeowner submitted a color swatch to the Board for approval to paint the front door. The Board approved the color. ITEM CLOSED
Grass Clippings: The Board discussed how there seems to be an increasing number of homeowners that are leaving their grass clippings on the sidewalk and/or street when they are done mowing their lawns. Homeowners that leave their clippings repeatedly will receive a notice violation and further action taken if needed. Homeowners are requested to please pick up the clippings when they are done with their lawn work. It helps with the appearance of the neighborhood. ITEM OPEN
Rules Violation Policy: The Board agreed to restate the procedure for Rules Violations so all homeowners are clear on it. When a violation is noticed by the Board a rules violation is written, a copy goes to the Homeowner and a copy goes to the Board. The violation is then recorded in a notebook by Lot number for future reference. Once a homeowner receives three violations for the SAME infraction a letter is then sent to the homeowner referencing the violation and the dates it was written up on. The homeowner is then request to fix the violation or submit a plan to the Board for approval. If the homeowner does not respond then a final letter is sent to the homeowner requesting compliance or further action will be taken by either submitting the matter to the Associations Fining Committee or attorney. The Board discussed that this process can take up to 6 months to complete and fell that in that time frame a homeowner has time to work on the violation to correct it. ITEM CLOSED
Lot 34 Lawn Plan: Homeowner submitted a request for lawn improvement. The Board agreed to give the owner until September 15th to submit to the Board a plan to sod, plug or water saving plants. By October 15th owner needs to have begun progress on the chosen plan and by November 15th, 2009 have lawn improvements complete. ITEM OPEN
Loud Noise: The Board discussed the issue of some homeowners creating loud noises in the neighborhood (playing car radios very loudly). If this continues the Board will begin to send letters to violating homeowners and taking further action if needed. Homeowners are asked to please be respectful of their neighbors. ITEM OPEN
New Lawn Violations: The Board discussed some recurring rules violations with some homeowners that require them to be addressed. Two Lots (38 and 10) have had repeated violations with basic lawn care (edging, mowing, trimming). The Board agreed to send a letter to both owners about the Board’s concerns and to the tenants of Lot 38. ITEM OPEN
Next Scheduled Meeting: The next Board of Directors meeting will be on Tuesday, September 15, 2009 beginning at 7:00 P.M. Mr. Mike Minear will host this meeting in his home at 4574 Conway Landings Drive. Association members who anticipate attending are asked to advise Director Minear of their intent as a courtesy to the hosting family at [email protected]
ADJOURNMENT: There being no further business, this meeting of the Board of Directors adjourned at 9:00 P.M.
Enclosures:
1) Association Balance Sheet dated August 10, 2009 (File and Bulletin Board)
Conway Landings HOA Board of Directors
August 11, 2009
A meeting of the Board of Directors was convened at 7:00 P.M., this date, by President Mike Minear. Directors Grace Machado, Gina McFerren, Lydia Cortez and Donna Ortiz were present, which was held at Ms. McFerren’s home.
Ms. McFerren motioned that the Board waive reading the minutes from the Board meetings of July 10, 2009. The motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Ms. McFerren provided the financial status. Ms. McFerren stated that the cash on-hand is $8,487.06 and Accounts Receivable is $220.81 indicating credits due to owners who overpaid their assessment dues, outstanding legal fees that are reimbursable and outstanding 2009 homeowner assessment dues. The Association’s balance sheet as of August 10, 2009 is attached to these minutes.
OLD BUSINESS:
Property Maintenance:
Lot 59: Owners have come into compliance with repeated yard violations. Homeowner has agreed to reimburse the Association for legal fees associated with a Demand Letter that was sent by the Association’s attorney. Payments will be made in $50 installments until balance is paid in full. First payment was made in May and subsequent payments must be made by the 15th of each month. ITEM OPEN
Lot 58: Home has been sold and all financial obligations owed to the HOA have been paid. ITEM CLOSESD
Lot 33: Homeowners have paid in full the $50 fine they received from the Association’s Fining Committee in regards to the house not being painted in a timely manner. ITEM CLOSED
Lot 4: Homeowners have paid in full the $50 fine they received from the Association’s Fining Committee in regards to the house not being painted in a timely manner. ITEM CLOSED
Assessments: Lot 12 has requested again an extension to submit the 2009 Assessment Dues. The Board agreed to give the homeowner until September 15th, 2009 to submit a payment of $48.12 (1/3 of the assessment), until October 15th to submit another payment of $48.12 and the final payment of $48.12 on November 15th, 2009. If any payments are missed the Board has agreed to send the matter to the Association’s attorney for collections. The Board feels the owner has been given ample time and multiple opportunities to make a payment and has not done so. ITEM OPEN
Repeat Yard Violations: The Board sent letters to homeowners that have accumulated repeated yard violations (barren areas/weeds/lack of water). The Board requested that the owners take action to correct these recurring violations or submit a plan on how and when they intended to correct these concerns by June 1, 2009. Owners that have not submitted a plan or made improvements in their lawns received a final notice letter to fix their lawns or the matter would be turned over to the Association’s attorney for legal action. Lots 26, 32, 37 and 57 received FINAL NOTICES to fix their lawns. The Board is satisfied at this time the improvement that has been made on Lots 26, 37 and 57 and will continue to work with the owners. Lot 32 has made no improvement at all or had any communication with the HOA. The Board agreed to resend the Final Notice letter again via certified mail. If not response is made or improvement not made the Board agree to seek additional will seek legal and/or monitory remedies to resolve the matter. Lots 7, 9, 38, and 51were asked to submit plans for compliance (weeds and/or barren areas) or to show improvement. The Board agreed that Lots 7, 38 and 51 have showed improvement and/or have communicated with the HOA. Lot 9 will again be sent a notice to come into compliance and show improvement. ITEM OPEN
Community Picnic: The Board has agreed to sponsor a Conway Landings Community Picnic to celebrate the 20th anniversary of Conway Landings. The Board has decided that the community picnic will be held at the cul-de-sac on Conway Landings Drive. The Board will speak to the owners on the cul-de-sac to inform them of this decision and as a courtesy to them. The Board will secure all permits to hold the picnic in the community. The picnic will be on September 20, 2009. A flyer has been passed out to each homeowner requesting they RSVP to the Board by September 6. The Board will provide the meat for the picnic and drinks; homeowners that wish to attend will be asked to bring a covered dish. ITEM OPEN
Scooters: The Board sent letters to the homeowners of Lots 30 and 52 in regards to riding scooters in the neighborhood and request that the activity cease. Included with the letters was a print out from the Florida Highway Patrol website referencing scooter laws. This is a violation of Florida law. In addition, the Board was concerned with the safety of both the individuals riding the scooters and of the drivers in the neighborhood. The Board agreed that since the letters went out the activity has ceased and reopen it if it becomes a concern again in the future. ITEM CLOSED
Little League Gate/Parking: It has come to the Board’s attention that the gate that is on the cul-de-sac of Conway Landings that leads to the Little League Field is broken and cars are beginning to park again on Conway Landings Drive. The Board is going to contact the Little League to inform them of the situation and request that they fix the gate and speak to their patrons about not parking in the Conway Landings Subdivision. ITEM OPEN
Grass Cut: The Board is going to contact Orange County and request that the grass be cut on the cul-de-sac of Conway Landings Drive. ITEM OPEN
NEW BUSINESS:
Lot 34 Door: Homeowner submitted a color swatch to the Board for approval to paint the front door. The Board approved the color. ITEM CLOSED
Grass Clippings: The Board discussed how there seems to be an increasing number of homeowners that are leaving their grass clippings on the sidewalk and/or street when they are done mowing their lawns. Homeowners that leave their clippings repeatedly will receive a notice violation and further action taken if needed. Homeowners are requested to please pick up the clippings when they are done with their lawn work. It helps with the appearance of the neighborhood. ITEM OPEN
Rules Violation Policy: The Board agreed to restate the procedure for Rules Violations so all homeowners are clear on it. When a violation is noticed by the Board a rules violation is written, a copy goes to the Homeowner and a copy goes to the Board. The violation is then recorded in a notebook by Lot number for future reference. Once a homeowner receives three violations for the SAME infraction a letter is then sent to the homeowner referencing the violation and the dates it was written up on. The homeowner is then request to fix the violation or submit a plan to the Board for approval. If the homeowner does not respond then a final letter is sent to the homeowner requesting compliance or further action will be taken by either submitting the matter to the Associations Fining Committee or attorney. The Board discussed that this process can take up to 6 months to complete and fell that in that time frame a homeowner has time to work on the violation to correct it. ITEM CLOSED
Lot 34 Lawn Plan: Homeowner submitted a request for lawn improvement. The Board agreed to give the owner until September 15th to submit to the Board a plan to sod, plug or water saving plants. By October 15th owner needs to have begun progress on the chosen plan and by November 15th, 2009 have lawn improvements complete. ITEM OPEN
Loud Noise: The Board discussed the issue of some homeowners creating loud noises in the neighborhood (playing car radios very loudly). If this continues the Board will begin to send letters to violating homeowners and taking further action if needed. Homeowners are asked to please be respectful of their neighbors. ITEM OPEN
New Lawn Violations: The Board discussed some recurring rules violations with some homeowners that require them to be addressed. Two Lots (38 and 10) have had repeated violations with basic lawn care (edging, mowing, trimming). The Board agreed to send a letter to both owners about the Board’s concerns and to the tenants of Lot 38. ITEM OPEN
Next Scheduled Meeting: The next Board of Directors meeting will be on Tuesday, September 15, 2009 beginning at 7:00 P.M. Mr. Mike Minear will host this meeting in his home at 4574 Conway Landings Drive. Association members who anticipate attending are asked to advise Director Minear of their intent as a courtesy to the hosting family at [email protected]
ADJOURNMENT: There being no further business, this meeting of the Board of Directors adjourned at 9:00 P.M.
Enclosures:
1) Association Balance Sheet dated August 10, 2009 (File and Bulletin Board)
July MEETING MINUTES
Conway Landings HOA Board of Directors
July 9, 2012
A meeting of the Board of Directors was convened at 7:00 P.M., this date, by President Mike Minear. Directors Lydia Cortez, Gina McFerren, Sherrie Carbenia and Grace Machado were present which was held at Gina R. McFerren’s home.
Mr. Minear motioned that the Board waive reading the minutes from the Board meetings of May 8, 2012. The motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Ms. McFerren provided the financial status. Ms. McFerren stated that the cash on-hand is $0,638.61 and Accounts Receivable is $0 indicating no outstanding dues or credits to owners. The Association’s balance sheet as of July 8, 2012 is attached to these minutes.
OLD BUSINESS:
Property Maintenance/Rule Enforcement Violations:
Lot 2: Homeowner has received multiple violations for weeds. The Board agreed to send them a letter to ask them to address the issue. ITEM OPEN
Lot 25: Owner has resodded the lawn with bahia grass. The Board will monitor the progress of the lawn and reserves the right to reopen if lawn starts to deteriorate. ITEM CLOSED
Lot 26: Owner has sodded the barren areas of the lawn and added some Florida friendly landscaping; however the Board will monitor the lawn to make sure it stays cut during the summer months. ITEM OPEN
Lot 27: Homeowner has excessive weeds and dry areas. The owner has treated the weeds and working on the barren areas. On July’s walkthrough the Board is still concerned about the issues and will continue to monitor the lawn. ITEM OPEN
Lot 32: The Board is monitoring the lawn to make sure it does not regress; on the July walkthrough the Board noted an excessive amount of weeds; homeowner and management will be notified of the concern. ITEM OPEN
Lot 33: The Board spoke with owner about lawn issues. Plugs have been planted to cover the barren areas and are doing well. In addition, the Board spoke to the owner about consistently edging the lawn. The Board will close the issue with the lawn but reserves the right to reopen if lawn deteriorates or the edging is not done. ITEM CLOSED
Lot 43: Lawn has excessive weeds and needs watering. The Board has sent the matter to the association’s attorney and a Demand Letter was sent to the owners to have the violations corrected by July 25th. ITEM OPEN
Lot 45: Homeowner has treated the lawn for weeds and the lawn will need another treatment, then owner is going to resod the lawn. ITEM OPEN
Lot 54: Homeowner has received multiple violations about barren areas in the lawn. The Board agreed to send the owner a letter requesting an action to address the concern. ITEM OPEN
Lot 59: Homeowner has received multiple violations for weeds in the median area. Homeowner requested to be put in Florida friendly landscaping in the median in which the Board approved. ITEM OPEN
Vandalism/Neighborhood Watch Program: The Board has had two meetings for the Neighborhood Watch Program. The Board is organizing a separate email address for the watch program so information and/or alerts can be relayed to homeowners. Owners wanting to be on the email list for the Neighborhood Watch Program will be asked to submit their cell number and email address to the HOA email address; [email protected] ITEM OPEN
Lot 51 Fence Request: Owner has decided not to put fence up. ITEM CLOSED
Board Accountant: The Board has agreed to seek an accountant to manage the financial records for the HOA. ITEM OPEN
Little League Parking: Homeowners on the cul-de-sac of Conway Landings Drive have complained about the traffic from the Conway Little League. Cars are parking along the street and in the yard of Lot 12 and driving very fast through the neighborhood. The Board is going to contact the county to see if we can put up NO BALL PARK PARKING SIGNS. ITEM OPEN
Lot 24 Paint Request: Owners resubmitted a paint request for the exterior of the home. The Board approved the new request. ITEM CLOSED
Homes in Compliance for July Walk-Through: 49 homes (83%) were in compliance for the July walk-through. ITEM CLOSED
Lot 57 Unauthorized Paint Change: Owners have painted the trim of the house a new color without receiving approval from the Board. In addition, the trim is the same color as the body of the house, which is not permitted. The Board spoke with the owners explaining the issue and owners now have a clear understanding as to what is expected. The owners have until August 11, 2012 to correct the issue. ITEM OPEN
NEW BUSINESS:
Lot 20 Sidewalk Request: Owner submitted request to put in a sidewalk from the driveway around to the door of the privacy fence. Path was being worn out in the grass from all the traffic. The Board approved the request. ITEM CLOSED
Next Scheduled Meeting: The next Board of Directors meeting will be on August 14, 2012. If any homeowner would like to attend the meeting, contact the Board at the following email address [email protected] for details.
ADJOURNMENT: There being no further business, this meeting of the Board of Directors adjourned at 9:15 p.m.
1) Enclosures: Association Balance Sheet dated July 8, 2012. (File and Bulletin Board) Jul 8, 12
ASSETS
Current Assets
Checking/Savings
checking 2,459.41
Money Market 4,171.46
Savings 4,007.74
Total Checking/Savings 10,638.61
Total Current Assets 10,638.61
TOTAL ASSETS 10,638.61
LIABILITIES & EQUITY
Equity
Fund Balance 7,272.56
Net Income 3,366.05
Total Equity 10,638.61
TOTAL LIABILITIES & EQUITY 10,638.61
9:16 PM Conway Landings HOA
07/08/12 Balance Sheet
Accrual Basis As of July 8, 2012
Page 1
May 2012 Board Meeting Minutes & Balance Sheet
MEETING MINUTES
Conway Landings HOA Board of Directors
May 8, 2012
A meeting of the Board of Directors was convened at 7:00 P.M., this date, by President Mike Minear. Directors Lydia Cortez, Gina McFerren, and Grace Machado were present which was held at Grace Machado’s home.
Mr. Minear motioned that the Board waive reading the minutes from the Board meetings of April 19, 2012. The motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Ms. McFerren provided the financial status. Ms. McFerren stated that the cash on-hand is $12,634.14 and Accounts Receivable is $418.34 indicating outstanding legal fees that are reimbursable and 2012 homeowner assessment dues. The Association’s balance sheet as of May 7, 2012 is attached to these minutes.
OLD BUSINESS:
Property Maintenance/Rule Enforcement Violations:
Lot 25: Lawn has excessive weeds and dead spots. Owner has contacted the Board saying that they are treating the weeds and is putting down new sod on May 19, 2012. The Board will monitor the progress of the lawn.. ITEM OPEN
Lot 26: Lawn has excessive weeds and bare spots. The Board has requested meeting with the owner to discuss how to stop the violations from reoccurring.. If owner does not respond the matter will be sent to the association’s attorney. ITEM OPEN
Lot 27: Homeowner has excessive weeds and dry areas. The owner has contacted the Board that they are treating the weeds. The Board met with the homeowner to discuss the action plan. ITEM OPEN
Lot 32: The new lawn that had been installed is improving. The Board agreed to monitor the lawn to make sure it does not regress. ITEM OPEN
Lot 33: Lawn has excessive weeds and barren areas; which has been a recurring yearly issue. Homeowner has taken no action to correct concerns nor communicate with the Board. The Board agreed to send the owner a letter with a date to be in compliance of the violations. ITEM OPEN
Lot 43: Lawn has excessive weeds and needs watering. The owner has taken no action nor communicated with the Board concerning the matter. The Board has agreed to send the matter to the association’s attorney. ITEM OPEN
Lot 45: Homeowner has installed a sprinkler system and rye seed for the winter. The Board is going to communicate with the owner that weeds in the lawn need to be treated. ITEM OPEN
Vandalism/Neighborhood Watch Program: The Board will hold a Neighborhood Watch Program meeting on June 7, 2012 at the library on Semoran Blvd at 7:00pm. A representative from the Sheriff’s Office will meet the community to begin organizing the Watch Program. Homeowners that wish to be a part of the program are invited to attend. The Board is going to send out postcards to the homeowners informing them of the event. The neighborhood will receive a new Neighborhood Watch Sign. ITEM OPEN
Cats in Neighborhood: The Board discussed the issue of cats in the neighborhood and having them being in other owner’s lawns and on their vehicles. The Board is going to contact Animal Control to see how we can address the issue. ITEM CLOSED
Owner Lot 34: Per Ms. Fougerousse’s request the Board of Directories contacted the association’s attorney regarding charging certified mail cost to owners that receive a late notice from the Board due to their assessment not being paid. The attorney confirmed that the Board can charge for certified mail cost to homeowners. The Board also confirmed with the attorney that interest could not be charged before a 30 day grace period. The Board has refunded all monies that were paid in regards to the error on interest that was charged. ITEM CLOSED
Community Yard Sale: The Board sponsored a community yard sale on May 2, 2012. ITEM CLOSED
Lot 20 Lawn: Owner has informed the Board that the pool patio deck is complete and that the yard is going to be re-sodded on Wednesday, May 9, 2012. ITEM CLOSED
NEW BUSINESS:
Lot 20 Solar Panel Request: Owner has requested in install solar panels. The Board has reviewed and approved the request provided all Orange County permits are obtained. ITEM CLOSED
Lot 35 Pool Request: Owner has requested to install a pool. The Board reviewed and approved the request provided all Orange County permits are obtained. ITEM CLOSED
Lot 51 Fence Request: Owner has requested to install a fence provided all Orange County permits are obtained. ITEM OPEN
Board Accountant: The Board has agreed to seek an accountant to manage the financial records for the HOA. ITEM OPEN
Past Due Assessments: Lots 22, 32 and 43 have not paid assessments. Three notices have been sent to owners requesting payment. The Board has agreed to send the past due accounts to the association’s attorney for collection. ITEM OPEN
Front Entrance Weed/Pest Treatment: The Board accepted bids to treat the front entrance area of the HOA. The Board agreed to give the job to Kurtzie Kut on a trial basis through the summer and then reevaluate the situation. ITEM OPEN
Little League Parking: Homeowners on the cul-de-sac of Conway Landings Drive have complained about the traffic from the Conway Little League. Cars are parking along the street and in the yard of Lot 12 and driving very fast through the neighborhood. The Board will contact the little league and request they ask their patrons not to use our streets. ITEM OPEN
Commercial Vehicles: Owners are reminded that commercial vehicles are not allowed in the neighborhood. If there is a rare need for a commercial vehicle to be parked over night; the owner can submit a request to the Board for an exception. If no request is made it is considered a violation of the rules. ITEM CLOSED
Homes in Compliance for May Walk-Through: 43 homes were in compliance for the May walk-through. ITEM CLOSED
Next Scheduled Meeting: The next Board of Directors meeting will be on June 5, 2012. If any homeowner would like to attend the meeting, contact the Board at the following email address [email protected] for details.
ADJOURNMENT: There being no further business, this meeting of the Board of Directors adjourned at 9:15 p.m.
1) Enclosures: Association Balance Sheet dated May 7, 2012. (File and Bulletin Board)
Jul 8, 12
ASSETS
Current Assets
Checking/Savings
checking 2,459.41
Money Market 4,171.46
Savings 4,007.74
Total Checking/Savings 10,638.61
Total Current Assets 10,638.61
TOTAL ASSETS 10,638.61
LIABILITIES & EQUITY
Equity
Fund Balance 7,272.56
Net Income 3,366.05
Total Equity 10,638.61
TOTAL LIABILITIES & EQUITY 10,638.61
9:16 PM Conway Landings HOA
07/08/12 Balance Sheet
Accrual Basis As of July 8, 2012
Page 1
Conway Landings HOA Balance Sheet Accrual Basis As of May 7, 2012
ASSETS
Current Assets
Checking/Savings
checking 4,454.94
Money Market 4,171.46
Savings 4,007.74
Total Checking/Savings 12,634.14
Accounts Receivable
Accounts Receivable 418.34
Total Accounts Receivable 418.34
Total Current Assets 13.052.48
TOTAL ASSETS 13,052.48
LIABILITIES & EQUITY
Equity
Fund Balance 7,272.56
Net Income 5,779.92
Total Equity 13,052.48
TOTAL LIABILITIES & EQUITY 13,052.48
April Board Meeting Minutes & Balance Sheet
Conway Landings HOA Balance Sheet
As of April 9, 2012
Apr 9,12
ASSETS
Current Assets Checking/Savings
checking 4,263.15
Money Market 4,171.46
Savings 4,007.74
Total Checking/Savings 12,442.35
Accounts Receivable
Accounts Receivable 1,735.42
Total Accounts Receivable 1,735.42
Other Current Assets
Undeposited Funds 136.00
Total Other Current Assets 136.00
Total Current Assets 14,313.77
TOTAL ASSETS 14,313.77
LIABILITIES & EQUITY Equity
Fund Balance 7,272.56
Net Income 7.041.21
Total Equity 14.313.77
TOTAL LIABILITIES & EQUITY 14,313.77
As of April 9, 2012
Apr 9,12
ASSETS
Current Assets Checking/Savings
checking 4,263.15
Money Market 4,171.46
Savings 4,007.74
Total Checking/Savings 12,442.35
Accounts Receivable
Accounts Receivable 1,735.42
Total Accounts Receivable 1,735.42
Other Current Assets
Undeposited Funds 136.00
Total Other Current Assets 136.00
Total Current Assets 14,313.77
TOTAL ASSETS 14,313.77
LIABILITIES & EQUITY Equity
Fund Balance 7,272.56
Net Income 7.041.21
Total Equity 14.313.77
TOTAL LIABILITIES & EQUITY 14,313.77
MEETING MINUTES
Conway Landings HOA Board of Directors
April 10, 2012
A meeting of the Board of Directors was convened at 7:00 P.M., this date, by President Mike Minear. Directors Lydia Cortez, Gina McFerren, Grace Machado and Sherie Carbenia were present which was held at Gina R. McFerren’s home. In addition, homeowner Cheryl Fougerousse was also present.
Mr. Minear motioned that the Board waive reading the minutes from the Board meetings of March 7, 2012. The motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Ms. McFerren provided the financial status. Ms. McFerren stated that the cash on-hand is $12,442,35 and Accounts Receivable is $1,735.42 indicating credits due to owners who overpaid their assessment dues, outstanding legal fees that are reimbursable and 2012 homeowner assessment dues. The Association’s balance sheet as of April 9, 2012 is attached to these minutes.
OLD BUSINESS:
Property Maintenance/Rule Enforcement Violations:
Lot 1: Homeowner has removed dead tree. Homeowner is treating weeds. ITEM CLOSED
Lot 25: Lawn has excessive weeds and dead spots. The Board is going to send a letter to the owner asking to submit a lawn plan. Lawn has also not been edged consistently. Owner will be asked to address this issue. ITEM OPEN
Lot 26: Lawn has excessive weeds and bare spots. The Board is going to send a letter to owner that these issues need to be addressed. This has been a recurring yearly issue. ITEM OPEN
Lot 27: Homeowner has excessive weeds. The Board is sending a letter to have the weeds treated and to address a barren area by the fence. ITEM OPEN
Lot 31: Owner has addressed the issue with the lawn needing water. ITEM CLOSED
Lot 32-. The new lawn that has been installed is dead or dying due to lack of water. The Board is going to contact the management company that is managing the property and the owner to inform them to address the lawn. ITEM OPEN
Lot 33: Lawn has excessive weeds and barren areas. Has been a recurring yearly issue. The Board is going to send a letter to the owner that these issues need to be addressed. ITEM OPEN
Lot 38: Homeowner has treated lawn for weeds. ITEM CLOSED
Lot 43: Lawn has excessive weeds and needs watering. The Board is going to send a letter to the owners asking them to submit a lawn plan. ITEM OPEN
Lot 45: Homeowner has installed a sprinkler system and rye seed for the winter. Homeowner’s next step is to either over seed or sod the lawn in the spring. ITEM OPEN
Lot 55: Homeowner has installed sod and painted the trim on the home. ITEM CLOSED
Sprinkler/Sod Request Lot 46: Homeowner has finished installing a sprinkler system and sod. ITEM CLOSED
Vandalism/Neighborhood Watch Program: At the General Membership Meeting a representative from the Sheriff’s office discussed with homeowner’s organizing a Neighborhood Watch Program. A Board member polled the community and 36 homeowners are interested in having a watch program. The Sheriff’s Office will meet the community to begin organizing the Watch Program. An email will be sent to homeowners that expresses an interest in being a part of the neighborhood watch and ask them to choose a date for the meeting. Once a consensus date has been chosen the meeting date will be sent to all homeowners. ITEM OPEN
Revise Rules and Regulations: The Board has agreed to look at revising and/or updating the Rules and Regulations of Conway Landings. Directors are to start reviewing the rules to suggest any changes. The Board will also ask for input from the membership. The Board is going to close this issue until they are ready to address it. ITEM CLOSED
Barking Dog/Lot 57: Multiple owners have complained about a dog barking. The Board has spoken to the owner about the situation. Owners who have lodged the complaints were advised to call animal control. ITEM CLOSED
Trash Cans: Homeowners are reminded that trash is not to be placed curbside until the evening before pick-up. Trash cans shall not be placed in the street; they need to be placed on the owner’s property that is disposing of the trash. This issue was also discussed at the general membership meeting in March. ITEM CLOSED
NEW BUSINESS:
Owner Lot 34: Ms. Fougerousse approached the Board about the issue of being charged interest on her late assessment payment. She pointed out that in the Declaration that interest can’t be charged until after 30 days of the due date of April 1. The Board acknowledged this mistake and will refund the monies to the homeowners. Ms. Fougerousse also requested that the monthly financial statement be sent to her; the Board agreed and will include them in the monthly meeting minutes. In addition, Ms. Fougerousse asked if any surplus money over $5000 at the end of the year could be used to offset the amount homeowners have to pay in dues. The Board explained that a yearly budget is set based on the end of the year balance and what is to be collected in association dues. The Board also explained that they have been able to keep the dues very consistent the last few years due to budgeting. Finally, Ms. Fougerousse asked about why the Board sent certified letters to owners that were late on their assessment dues and why they were charged certified mail costs. The Board explained that they wanted to notify the owners their payments were late and wanted to make sure they received the letter and that throughout the years this is an expense charged back to the delinquent party and not an expense the HOA has incurred. Ms. Fougerousse requested that the Board check with the attorney to see if this charge is valid and the Board agreed they would. ITEM OPEN
Cats in Neighborhood: The Board discussed the issue of cats in the neighborhood and having them being in other owner’s lawns and on their vehicles. The Board is going to contact Animal Control to see how we can address the issue. ITEM OPEN
Fireworks: The Board discussed the issue of having fireworks in the community. The Board position is that it is against Orange County Ordinance to permit fireworks; therefore the Board can not sanction the use of fireworks in the neighborhood. The Board discussed that they will send out an email a week before holidays in which fireworks are normally used for and remind homeowners of the law. The Board will document any owner that sets off fireworks and treat it as a violation and be dealt with accordingly. ITEM CLOSED
Dog Excretions: Owners are reminded that when they walk their dogs that they are to pick up any droppings their dog leaves; especially if it is in another owner’s lawn or on the sidewalk. ITEM CLOSED
Community Yard Sale: The Board will sponsor a community yard sale on May 2, 2012.
Lot 22 Lawn: Owner informed the Board that lawn is going to be re-sodded, but that the deck to the pool needs repairing and that they may need to access the back yard again through east side of the fence. Once it is confirmed that they can enter though the west side the fence (not have to go through the big part of the yard with equipment again) the lawn will be re-sodded.
Next Scheduled Meeting: The next Board of Directors meeting will be on May 8, 2012. If any homeowner would like to attend the meeting, contact the Board at the following email address [email protected] for details.
ADJOURNMENT: There being no further business, this meeting of the Board of Directors adjourned at 9:15 p.m.
1) Enclosures: Association Balance Sheet dated April 9, 2012. (File and Bulletin Board)
MEETING MINUTES
Conway Landings HOA Board of Directors
March 7, 2012
A meeting of the Board of Directors was convened at 7:00 P.M., this date, by President Mike Minear. Directors Lydia Cortez, Gina McFerren, Grace Machado and Sherie Carbenia were present which was held at Sherie Carbenia’s home.
Mr. Minear motioned that the Board waive reading the minutes from the Board meetings of February 14, 2012. The motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Ms. McFerren provided the financial status. Ms. McFerren stated that the cash on-hand is $8,284.33 and Accounts Receivable is $6,188.00 indicating credits due to owners who overpaid their assessment dues, outstanding legal fees that are reimbursable and 2012 homeowner assessment dues. The Association’s balance sheet as of March 6, 2012 is attached to these minutes.
OLD BUSINESS:
Property Maintenance/Rule Enforcement Violations: (The Board did not discuss property maintenance at this meeting or conduct a walk-thru for March/owners were given time to correct violations).
Lot 32-Owners have installed sprinkler system and installed some new sod. The Board is still concerned though with some barren areas and weeds. The Board is going to contact the management company that is managing the property. ITEM OPEN
Lot 45: Homeowner has installed a sprinkler system and rye seed for the winter. Homeowner’s next step is to either over seed or sod the lawn in the spring. ITEM OPEN
Lot 26: Homeowner has started to address concerns with weeds and bare spots in the lawn. The Board will monitor the situation. ITEM OPEN
Lot 55: Homeowner has installed sod and painted the trim on the home. The Board is going to monitor the sod and still has concern with some weeds. ITEM OPEN
Lot 25: Homeowner has applied rye seed to lawn. The Board is still concerned about the amount of weeds in the lawn. ITEM OPEN
Lot 1: Homeowner has removed dead tree. Homeowner is treating weeds. ITEM OPEN
Lot 38: Homeowner has treated lawn for weeds. The Board will monitor the situation. ITEM OPEN
Lot 31: Lawn is dead. The Board is sending a letter indicating to the owner that they need to water the lawn or replace lawn with sod. ITEM OPEN
Lot 27: Homeowner has excessive weeds. The Board is sending a letter to have the weeds treated. ITEM OPEN
Water Letters: The following Lots were sent letters to address the issue of their lawns being brown and needing water; 36, 39, 47, 51 and 54. ITEMS OPEN
Sprinkler/Sod Request Lot 46: Homeowner has requested to install a sprinkler system and sod on their property and the 15 foot barrier behind the property. The Board has approved the request. ITEM OPEN
Vandalism/Neighborhood Watch Program: At the General Membership Meeting a representative from the Sheriff’s office discussed with homeowner’s organizing a Neighborhood Watch Program. A Board member polled the community and 36 homeowners are interested in having a watch program. The Sheriff’s Office will meet the community to begin organizing the Watch Program. An email will be sent to homeowners that expressed an interest in being a part of the neighborhood watch and ask them to choose a date for the meeting. Once a consensus date has been chosen the meeting date will sent to all homeowners. ITEM OPEN
Revise Rules and Regulations: The Board has agreed to look at revising and/or updating the Rules and Regulations of Conway Landings. Directors are to start reviewing the rules to suggest any changes. The Board will also ask for input from the membership. ITEM OPEN
NEW BUSINESS:
Speed Bumps: The Board looked into installing speed bumps in the neighborhood. Per county guidelines we do not qualify to have speed bumps installed. ITEM CLOSED
Barking Dog/Lot 57: Multiple owners have complained about a dog barking.&n
Page 1 of 2
MEETING MINUTES
Conway Landings HOA Board of Directors
January 10, 2012
A meeting of the Board of Directors was convened at 7:00PM, this date, by President Mike Minear. Directors
Sherie Carbenia and Grace Machado were present and the meeting was held at Mike Minear’s home.
Mr. Minear motioned the Board waive reading the minutes from the Board meeting of November 9, 2011. The
motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Mr Minear provided the financial status – cash on-hand is $7767.00
Accounts Receivable is $387.55 (including credits due to owners who overpaid their assessment dues and
outstanding legal fees that are reimbursable}.
LOT 32 – Soler Realty issued a check to the HOA on behalf of the homeowner but posted the check to an
incorrect account. They are sending a new check to the HOA.
OLD BUSINESS
Property Maintenance/Rule Enforcement Violations:
Lot 32 – Owner has installed sprinklers and sod. Sod needs attention and Board is contacting the
homeowner to water the lawn. ITEM OPEN
Lot 45 – Homeowner is going to install sprinkler from well with the help of Mr. Minear and Mr. Scott Gerrol.
Homeowner’s next step is to seed the yard. ITEM OPEN
Lot 28 – Homeowner had sod put down in problem areas. ITEM CLOSED
Lot 55 – Lawn is dead. Homeowner has until February 10th to put down sod and paint the house trim. ITEM
OPEN
Lot 25 – Homeowner has applied rye seed to lawn. Lawn is still very weedy. ITEM OPEN
Lot 26 – Lawn continues to have excess weeds and bare spots. HOA is sending letter to homeowner to have
situation fixed. ITEM OPEN
Neighborhood Watch Program – At the General Membership Meeting a representative from the Sheriff’s
Office discussed with homeowners organizing a Neighborhood Watch Program. A Board member polled the
community and 36 homeowners are interested in having a Watch Program. The Sheriff’s Office will meet with
the community to begin organizing the Watch Program. An email will be sent to homeowners that expressed
an interest in being a part of the neighborhood watch and ask them to choose a date for the meeting. Once a
consensus date has been chosen the meeting date will be sent to all homeowners. ITEM OPEN
Revise Rules and Regulations – The Board has agreed to look at revising and/or updating the Rules and
Regulations of Conway Landings. Directors will review the rules to suggest changes. The Board will also ask
for input from the membership. ITEM OPEN
Front Entrance Maintenance – The Board agreed to speak with Kurtizie Kut (HOA’s lawn service contractor)
regarding the cutting of the front entrance and the coverage of the Conway Landings’ front, common area.
ITEM OPEN
Page 2 of 2
Newsletter – A Fall Newsletter was sent out to homeowners. It contained information regarding the lawn care
(care for fall & winter, grass clippings and general lawn maintenance) and the community’s website. ITEM
CLOSED
NEW BUSINESS
Board of Directors – Ms Gina McFerren, Secretary/Treasurer of the Conway Landings Homeowners’
Association has asked if she could be relieved of Treasurer duties. The Board appreciates Ms McFerren’s
time and efforts serving on the board. ITEM OPEN
Lot 20 – Homeowner is requesting permission to install a pool on their property. Approval is pending
dependent on additional information submitted to the Board (Conway Landings Rules and Regulations
Section 2.5.1) ITEM OPEN
Lot 36 – Homeowner was asked to move a portable basketball hoop located alongside the road. The hoop
was relocated to the top of the driveway, adjacent to house. All parties agree the present location does not
work and will try to find an alternate location. ITEM OPEN
Lot 1 – Homeowner has received multiple violations regarding excess weeds in the yard. Also, the remaining
portion of their front yard tree must be removed. ITEM OPEN
Lot 38 – Homeowner contacted regarding excessive weeds in yard. ITEM OPEN
Lot 46 – Homeowner contacted regarding excessive weeds in yard. ITEM OPEN
Lot 31 – Lawn is dead. Board is sending the Homeowner a letter saying the sod must be replaced. ITEM
OPEN
Operating Budget – Board reviewed the 2012 HOA Operating Budget. Another review will be conducted at
the Board’s upcoming meeting. ITEM OPEN
Next Scheduled Meeting: The next Board of Directors meeting will be on February14 beginning at
7:00 PM. Lydia Cortez will host this meeting in her home at 4557 Conway Landing. Association
members who anticipate attending are asked to advise Director Cortez of their intent as a courtesy to
the hosting family at [email protected].
ADJOURNMENT: There being no further business, this meeting of the Board of Directors adjourned
at 9:00p.m.
MEETING MINUTES
Conway Landings HOA Board of Directors
January 10, 2012
A meeting of the Board of Directors was convened at 7:00PM, this date, by President Mike Minear. Directors
Sherie Carbenia and Grace Machado were present and the meeting was held at Mike Minear’s home.
Mr. Minear motioned the Board waive reading the minutes from the Board meeting of November 9, 2011. The
motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Mr Minear provided the financial status – cash on-hand is $7767.00
Accounts Receivable is $387.55 (including credits due to owners who overpaid their assessment dues and
outstanding legal fees that are reimbursable}.
LOT 32 – Soler Realty issued a check to the HOA on behalf of the homeowner but posted the check to an
incorrect account. They are sending a new check to the HOA.
OLD BUSINESS
Property Maintenance/Rule Enforcement Violations:
Lot 32 – Owner has installed sprinklers and sod. Sod needs attention and Board is contacting the
homeowner to water the lawn. ITEM OPEN
Lot 45 – Homeowner is going to install sprinkler from well with the help of Mr. Minear and Mr. Scott Gerrol.
Homeowner’s next step is to seed the yard. ITEM OPEN
Lot 28 – Homeowner had sod put down in problem areas. ITEM CLOSED
Lot 55 – Lawn is dead. Homeowner has until February 10th to put down sod and paint the house trim. ITEM
OPEN
Lot 25 – Homeowner has applied rye seed to lawn. Lawn is still very weedy. ITEM OPEN
Lot 26 – Lawn continues to have excess weeds and bare spots. HOA is sending letter to homeowner to have
situation fixed. ITEM OPEN
Neighborhood Watch Program – At the General Membership Meeting a representative from the Sheriff’s
Office discussed with homeowners organizing a Neighborhood Watch Program. A Board member polled the
community and 36 homeowners are interested in having a Watch Program. The Sheriff’s Office will meet with
the community to begin organizing the Watch Program. An email will be sent to homeowners that expressed
an interest in being a part of the neighborhood watch and ask them to choose a date for the meeting. Once a
consensus date has been chosen the meeting date will be sent to all homeowners. ITEM OPEN
Revise Rules and Regulations – The Board has agreed to look at revising and/or updating the Rules and
Regulations of Conway Landings. Directors will review the rules to suggest changes. The Board will also ask
for input from the membership. ITEM OPEN
Front Entrance Maintenance – The Board agreed to speak with Kurtizie Kut (HOA’s lawn service contractor)
regarding the cutting of the front entrance and the coverage of the Conway Landings’ front, common area.
ITEM OPEN
Page 2 of 2
Newsletter – A Fall Newsletter was sent out to homeowners. It contained information regarding the lawn care
(care for fall & winter, grass clippings and general lawn maintenance) and the community’s website. ITEM
CLOSED
NEW BUSINESS
Board of Directors – Ms Gina McFerren, Secretary/Treasurer of the Conway Landings Homeowners’
Association has asked if she could be relieved of Treasurer duties. The Board appreciates Ms McFerren’s
time and efforts serving on the board. ITEM OPEN
Lot 20 – Homeowner is requesting permission to install a pool on their property. Approval is pending
dependent on additional information submitted to the Board (Conway Landings Rules and Regulations
Section 2.5.1) ITEM OPEN
Lot 36 – Homeowner was asked to move a portable basketball hoop located alongside the road. The hoop
was relocated to the top of the driveway, adjacent to house. All parties agree the present location does not
work and will try to find an alternate location. ITEM OPEN
Lot 1 – Homeowner has received multiple violations regarding excess weeds in the yard. Also, the remaining
portion of their front yard tree must be removed. ITEM OPEN
Lot 38 – Homeowner contacted regarding excessive weeds in yard. ITEM OPEN
Lot 46 – Homeowner contacted regarding excessive weeds in yard. ITEM OPEN
Lot 31 – Lawn is dead. Board is sending the Homeowner a letter saying the sod must be replaced. ITEM
OPEN
Operating Budget – Board reviewed the 2012 HOA Operating Budget. Another review will be conducted at
the Board’s upcoming meeting. ITEM OPEN
Next Scheduled Meeting: The next Board of Directors meeting will be on February14 beginning at
7:00 PM. Lydia Cortez will host this meeting in her home at 4557 Conway Landing. Association
members who anticipate attending are asked to advise Director Cortez of their intent as a courtesy to
the hosting family at [email protected].
ADJOURNMENT: There being no further business, this meeting of the Board of Directors adjourned
at 9:00p.m.
November 9, Meeting Minutes
Conway Landings HOA Board of Directors
November 9, 2011
A meeting of the Board of Directors was convened at 7:00 P.M.,
this date, by President Mike Minear. Directors Lydia Cortez, Gina McFerren,
Grace Machado and Sherie Carbenia were present which was held at Sherie
Carbenia’s home.
Mr. Minear motioned that the Board waive reading the minutes
from the Board meetings of October 13, 2011. The motion was seconded and carried by
unanimous vote.
FINANCIAL REPORT
Ms. McFerren provided the financial status.
Ms. McFerren stated that the cash on-hand is $7,631.27 and Accounts
Receivable is $387.55 indicating credits due to owners who overpaid their
assessment dues, outstanding legal fees that are reimbursable and 2011 homeowner
assessment dues. The Association’s
balance sheet as of November 7, 2011 is attached to these minutes.
OLD BUSINESS:
Property
Maintenance/Rule Enforcement Violations:
Lot
32-Owners
have installed sprinkler system and installed some new sod.
The Board is still concerned though with some barren areas and
weeds. The owner has been
contacted and informed the Board they understand the concern and will
address. ITEM OPEN
Lot
45: Homeowner has received multiple
violations for having a thin lawn and for having weeds.
The Board will allow the owner to over seed the lawn in the spring. The
weeds though must be addressed immediately. The Board has given the owner until
November 13, 2011 to address the issue of the weeds and submit it to the
Board. If a plan is not submitted
and action taken the Board has agreed to send the matter to the Association’s
attorney. ITEM OPEN
Lot
26:
Homeowner has received multiple violations for not cutting their lawn and for
having weeds. The Board agreed
that if the lawn again is not cut according to the Rules and Regulations that
the owner will be fined $50.00 or sent to the Association’s attorney. The
homeowner has treated the lawn for weeds and showed proof of treatment to the
Board. The Board will monitor the
lawn to make sure problem does not recur. ITEM
OPEN
Lot
55: Homeowner has received multiple
violations for having a weedy lawn.
Homeowner met with the Board and explained that he did put down some weed
control. The Board explained that
general weed control was not going to address the issue, that the whole lawn was
affected with weeds. The Board and
homeowner discussed the issue and a plan of action in correcting the
violation. Owner will submit a
time frame on when his action plan will take place.
ITEM
OPEN
Lot
28: Homeowner
has received multiple violations for having a barren lawn.
The Board agreed to give the owner until December 3rd, 2011 to begin work
on the lawn or a $50.00 will be imposed or sent to the Association’s
attorney. ITEM
OPEN
Lot
25:
Homeowner has received multiple violations for having a weedy lawn.
Homeowner was to show proof of weed control being applied to lawn by
November 5th, 2011.
Homeowner informed the Board that they felt their lawn was not weedy and
that no action was going to be taken. The Board discussed the situation and
reviewed pictures of the lawn and agreed the entire lawn needs replacing. Homeowner will be given a final notice
to address the weeds in the lawn and submit an acceptable time frame for lawn
replacement. ITEM
OPEN
Vandalism/Neighborhood
Watch Program: At the General Membership Meeting a
representative from the Sheriff’s office discussed with homeowner’s organizing a
Neighborhood Watch Program. A
Board member polled the community and 36 homeowners are interested in having a
watch program. The Sheriff’s Office will meet the community to begin organizing
the Watch Program. An email will
be sent to homeowners that expressed an interest in being a part of the
neighborhood watch and ask them to choose a date for the meeting (December 5, 6
or 8). Once a consensus date has
been chosen the meeting date will sent to all homeowners. ITEM
OPEN
Revise
Rules and Regulations: The Board has agreed to look at
revising and/or updating the Rules and Regulations of Conway Landings. Directors are to start reviewing the
rules to suggest any changes. The
Board will also ask for input from the membership.
ITEM OPEN
Newsletter:
The Board agreed to send out a Fall Newsletter to homeowners; it will contain
information about lawn care for the fall and winter, info on the community’s
new website/blog page and info on grass clippings and general lawn maintenance.
ITEM OPEN
Front
Entrance Maintenance: The Board is concerned about the
cutting of the front entrance, the grass is being cut too short and that this is
hurting its growth. The Board
agreed to speak with Kurtizie Kut who is maintaining the entrance about the
situation. If the situation cannot be resolved the Board will consider taking
bids to find a new company to maintain the entrance area…ITEM
OPEN
NEW BUSINESS:
NONE
Next
Scheduled Meeting: The next Board of Directors meeting
will be on December 13, 2011. If any homeowner would like to attend the meeting,
contact the Board at the following email address[email protected]for
details.
ADJOURNMENT: There being no further business, this meeting of
the Board of Directors adjourned at 9:00 p.m.
1)
Enclosures:
Association
Balance Sheet dated November 7, 2011 (File and Bulletin
Board)
October Conway HOA Board Meeting Minutes
MEETING MINUTES
Conway Landings HOA Board of Directors
October 13, 2011
A meeting of the Board of Directors was convened at 7:00 P.M., this date, by President Mike Minear. Directors Lydia Cortez, Gina McFerren, Grace Machado and Sherie Carbenia were present which was held at Lydia Cortez’s home.
Mr. Minear motioned that the Board waive reading the minutes from the Board meetings of September 15, 2011. The motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Ms. McFerren provided the financial status. Ms. McFerren stated that the cash on-hand is $8,129.78 and Accounts Receivable is $387.55 indicating credits due to owners who overpaid their assessment dues, outstanding legal fees that are reimbursable and 2011 homeowner assessment dues. The Association’s balance sheet as of October 11, 2011 is attached to these minutes.
OLD BUSINESS:
Property Maintenance/Rule Enforcement Violations:
Lot 32-Owners have installed sprinkler system. The Board is still waiting for new sod to put down. The Board agreed to contact the owners and find the status on when sod is going to be put in; if no response is given or if the sod is not complete within 30 days the Board will review taking the owners to court. ITEM OPEN
Lot 45: Homeowner has received multiple violations for having a thin lawn and for having weeds. The Board in their research has determined it is too late to put down seed with fall approaching. Therefore, the owner will be notified that their lawn must be over seeded next spring. If the lawn is not over seeded the Board agreed to impose a $50.00 fine or send the matter to the Association’s attorney. The weeds must be addressed immediately or the Board will impose another $50.00 fine or send the matter to the Association’s attorney. ITEM OPEN
Lot 26: Homeowner has received multiple violations for not cutting their lawn and for having weeds. The Board agreed that if the lawn again is not cut according to the Rules and Regulations that the owner will be fined $50.00 or sent to the Association’s attorney. The weeds must be addressed immediately or the Board will impose another $50.00 fine or send the matter to the Association’s attorney. ITEM OPEN
Lot 55: Homeowner has received multiple violations for having a weedy lawn. Homeowner has stated and agreed to fix the lawn, but not action has been taken. The Board agreed to give the owner until November 5th, 2011 to begin work on the lawn or a $50.00 will be imposed or sent to the Association’s attorney. ITEM OPEN
Multiple Violations: Lots 1, 10, 21, 25, 30, 31, 33, 36, 43, 46, 47, 51, 52, 53, 57, have all received multiple violations in regards to their lawns. The Board is monitoring the situations with the owners and will address them with the homeowners. ITEM OPEN
Vandalism/Neighborhood Watch Program: At the General Membership Meeting a representative from the Sheriff’s office discussed with homeowner’s organizing a Neighborhood Watch Program. A Board member polled the community and 36 homeowners are interested in having a watch program. The Board will contact the Sheriff’s office to set up a meeting with interested homeowners in getting the program organized. Once a date has been set the Board will inform homeowners of the meeting date. ITEM OPEN
Revise Rules and Regulations: The Board has agreed to look at revising and/or updating the Rules and Regulations of Conway Landings. Directors are to start reviewing the rules to suggest any changes. The Board will also ask for input from the membership.
ITEM OPEN
Newsletter: The Board agreed to send out a Fall Newsletter to homeowners; it will contain information about lawn care for the fall and winter, info on the community’s new website/blog page and info on grass clippings and general lawn maintenance. ITEM OPEN
Postcard for Conway Landings Website/Blog: The Board has created a website/blog for the neighborhood. The address is conwaylandingshoa.weebly.com. The Board is going to send a postcard to all homeowner and residents that rent in our neighborhood informing them about the website. Information that can be obtained from the site up to minute news, monthly minutes, lawn care, HOA rules, etc…. ITEM OPEN
NEW BUSINESS:
Front Entrance Maintenance: The Board is concerned about the cutting of the front entrance, that the grass is being cut too short and that this is hurting its growth. The Board agreed to speak with Kurtizie Kut who is maintaining the entrance about the situation. If the situation cannot be resolved the Board will consider taking bids to find a new company to maintain the entrance area…ITEM OPEN
New Rotary Pressure Washer Attachment: The Board has purchased a new rotary attachment for the community pressure washer; the old one was worn out and not cleaning properly. This new cleaner will make cleaning driveways and sidewalks easier. ITEM CLOSED
Sidewalks: A lot of driveways in the community are in need of cleaning. Homeowners are encouraged to use the new rotary pressure washer attachment to clean their driveways and sidewalks. ITEM CLOSED
Next Scheduled Meeting: The next Board of Directors meeting will be on November 8, 2011 beginning at 7:00 PM. Ms. Sherie Carbenia will host this meeting in her home at 4580 Conway Landings Drive. As a courtesy to the hosting family, association members who anticipate attending are asked to advise Director Carbenia of their intent at [email protected] .
ADJOURNMENT: There being no further business, this meeting of the Board of Directors adjourned at 8:30 p.m.
1) Enclosures: Association Balance Sheet dated October 11, 2011 (File and Bulletin Board)
MEETING MINUTES
Conway Landings HOA Board of Directors
September 15, 2011
A meeting of the Board of Directors was convened at 7:00 P.M., this date, by President Mike Minear. Directors Lydia Cortez, Gina McFerren, Grace Machado and Sherie Carbenia were present which was held at Gina R. McFerren’s home.
Mr. Minear motioned that the Board waive reading the minutes from the Board meetings of August 9, 2011. The motion was seconded and carried by unanimous vote.
FINANCIAL REPORT
Ms. McFerren provided the financial status. Ms. McFerren stated that the cash on-hand is $8497.10 and Accounts Receivable is $387.55 indicating credits due to owners who overpaid their assessment dues, outstanding legal fees that are reimbursable and 2011 homeowner assessment dues. The Association’s balance sheet as of September 13, 2011 is attached to these minutes.
OLD BUSINESS:
Property Maintenance/Rule Enforcement Violations:
Lot 32-Owners have contacted the Board and have agreed to fix the lawn by installing a sprinkler system and new sod by mid-August. Owners have not yet installed sprinkler system and new sod. The Board agreed to contact the owners and find the status on the situation; if no response is given or system/sod is not complete within 30 days the Board will review taking the owners to court. ITEM OPEN
Multiple Violations: Lots 1, 10, 21, 25, 26, 30, 31, 33, 36, 43, 45, 46, 47, 51, 52, 53, 55, 57, have all received multiple violations in regards to their lawns. The Board is monitoring the situations with the owners and will address them with the homeowners. ITEM OPEN
Lots 7, 37, 42 and 59 have successfully addressed the issues with their lawns. ITEM CLOSED
Vandalism/Neighborhood Watch Program: At the General Membership Meeting a representative from the Sheriff’s office discussed with homeowner’s organizing a Neighborhood Watch Program. A Board member polled the community and 36 homeowners are interested in having a watch program. The Board will contact the Sheriff’s office to set up a meeting with interested homeowners in getting the program organized. Once a date has been set the Board will inform homeowners of the meeting date. ITEM OPEN
NEW BUSINESS:
Revise Rules and Regulations: The Board has agreed to look at revising and/or updating the Rules and Regulations of Conway Landings. Directors are to start reviewing the rules to suggest any changes. The Board will also ask for input from the membership.
ITEM OPEN
Newsletter: The Board agreed to send out a Fall Newsletter to homeowners; it will contain information about lawn care for the fall and winter, info on the community’s new website/blog page and info on grass clippings and general lawn maintenance. ITEM OPEN
Conway Landings Website/Blog: The Board has created a website/blog for the neighborhood. The address is conwaylandingshoa.weebly.com. Homeowners are encouraged to use the website/blog. .The Board is working on making the website/blog interactive with the community. But, information that can be obtained from the site Board members names, monthly minutes, lawn care, etc…. ITEM OPEN
Next Scheduled Meeting: The next Board of Directors meeting will be on October 13, 2011 beginning at 7:00 PM. Ms. Lydia Cortez will host this meeting in her home at 4557 Conway Landings Drive. As a courtesy to the hosting family, association members who anticipate attending are asked to advise Director Cortez of their intent at [email protected] .
ADJOURNMENT: There being no further business, this meeting of the Board of Directors adjourned at 9:00 p.m.
1) Enclosures: Association Balance Sheet dated September 13, 2011 (File and Bulletin Board)